Administrative Assistant

Located in Boston, MA

Onsite

3 month contract (full time hours)

$26/hr pay

Job Description: Admin Job Description

• Calendar Management: Proactively manages the leader’s calendar in a timely and accurate manger. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
• Travel: Book domestic and international business travel
• Expenses: Track and submit expense reports via concur
• Meeting & Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, AV resource planning, and coordinating communications to the attendees.
• Space Planning: Partner with the appropriate stakeholders to organize individual or departmental moves. Work with our space planning team on team needs throughout the floors.
• Special Projects: Execute/manage special projects as they arise

Key Capabilities:

• Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
• Organize, prioritize and appropriately handle highly confidential and sensitive information
• Be a connector- take initiative and seek connection on behalf of other people to solve problems and answer questions

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