Executive & Philanthropy Coordinator

Why Baptist World Aid Australia?

If you have a desire to be part of a passionate, committed, people-oriented organisation that is committed to ending poverty… then you’re in the right place

Baptist World Aid Australia is an international Christian development organisation working in 24 countries. We partner with like-minded organisations overseas to implement community development and disaster projects that empower communities to lift themselves out of poverty. Last year, our work benefited over 800 000 people.

When you join Baptist World Aid, you’ll become part of a rich, 60 + year history. As a valued member of our team, you’ll be integral to achieving our mission of helping Australians tackle the injustice of global poverty.

We’re looking for someone with the know-how, passion, and commitment to inspire our faithful supporters to action on poverty… is it you?

About the Role
This is a parental leave contract with a difference. No two days will be the same, if you want to join a dynamic organisation and support a leader who is an influential change maker. Your role will commence supporting the Partnerships Manager, providing administrative support for the relationship and fundraising activities up to financial year end. Following this, you will then support the Chief Executive Officer as the Executive Co-ordinator, managing many and varied activities including travel arrangements, Board meetings, diary management, staff meetings and office management. You will gain a unique insight as you support not only the CEO but also when needed the Senior Leadership team, the Board and staff in organising various events, meetings and relationships.

About you

You will be highly organised, detail orientated with an ability to manage multiple responsibilities. A background in executive support, philanthropy, not for profit management would be advantageous. You may have experience in a senior administrative position, or in marketing administration. You enjoy contributing to the office environment and serving is an extension of who you are. You understand your team or Executive's working style and expectations and you remember the small things You take initiative and can anticipate the needs even before anyone is aware of them You are resourceful, adaptable and your communication skills, both verbal and written, are second to none. You enjoy order and are one step ahead and no task is too much for you to manage whether it is booking travel, ordering stationery, managing events, sorting data or assisting with queries.

Essential Skills and Experience

• Alignment to the vision and values of Baptist World Aid.
• Excellent verbal and written communication skills, in particular the ability to produce concise, high quality Executive minutes, reports etc autonomously
• Advanced Microsoft Office (excel/powerpoint/word/sharepoint/teams) skills.
• Demonstrated ability to work autonomously, employ initiative, prioritise tasks, and exercise discretion and a high level of confidentiality and meet deadlines
• Ability to work under pressure and meet deadlines
• Excellent interpersonal and negotiation skills; with ability to provide exceptional customer service to both internal and external stakeholders.
• Experience working with Not for profits will be well regarded

Desirable knowledge Skills and Experience

• Tertiary qualifications in business, marketing or similar areas

Why work with Baptist World Aid?

We want our people to live life to the full and have developed a range of Better World benefits to create a valued employee experience. Some of the ways we make this possible are;

• Salary sacrificing ($15,899 can be accessed per year as tax free, as well as up to $2,650 to pay for meal and entertainment expenses)
• Staff Encounter Trips
• Additional annual leave between Christmas and New year
• Life Leave
• Paid parental leave (12 weeks paid)
• Work from anywhere in the world for up to 4 weeks
• Ability to purchase annual leave
• Recognition awards
• Flexible and remote work
• Learning and Development support
• Employee Assistance Program and Chaplaincy support
• Superannuation Matching Contribution for those eligible

Applications close Sunday 30 March 2025. Join us and work with a team as passionate about creating a better world as you are. We will be reviewing applications and interviewing suitable candidates as they apply, so please don't wait until the closing date to apply, we want to hear from you today

• Please note: Baptist World Aid is a safeguarding organisation and our recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our activities. As part of the selection process, candidates may be required to undergo psychometric testing, police checks and working with children checks.

Baptist World Aid Australia values diversity. We are an inclusive workplace that understands the power of diversity and building culture that provides a sense of belonging. We welcome all applicants who meet the position description criteria. We actively encourage Aboriginal and Torres Strait Islander applicants.