Hr Administrator

As a family business Hannigan facility Services believe that our employees are at the heart of our success. We put people first, helping them to achieve their own potential. We provide them with expert training and development to become specialists in their roles, unleashing their full potential.​

We provide both contract and specialist cleaning services to a broad portfolio of clients throughout Ireland. We take great pride in providing a personal and professional service tailored to meet our clients’ specific needs and exceed their expectations.

Job Title: Hr administrator

Job Description:
Hannigan Facility Services are looking to hire a part-time Hr administrator to work in our head office in Tougher's Business Park, Naas, Co. Kildare.

Job Specification:
The role includes but is not limited to:

• Full job description

*Role: Administration & Accounts *

Responsibilities;

1. Manage payroll processing via BOI online system.

2. Maintain accurate financial records, including accounts payable, accounts receivable, and reconciliation of bank/credit card statements.

3. Process payments for supplier invoices.

4. Process payments for subcontractor invoices.

5. Set up and manage RCT for subcontractor invoicing.6. Correspond with clients via email regarding payments and schedule updates

7. Oversee credit control by communicating with clients regarding unpaid invoices.

8. Track and compile work lists for quotes issued.

9. Complete 'Completed-to-Date' work sheets for completed quotes/works.

10. Maintain and update fleet management records, including motor tax, insurance, CVRT test schedules, and servicing appointments.

11. Bank reconciliation by tracking payments and receipts for purchases.

12. Maintain Health and Safety files and training documentation.

13. HR duties, including new employee onboarding, managing personnel records, filing,

14. Order materials for sites requirements as needed.

15. Recruitment

16. Assist with data input and financial tasks invoicing and payroll on sage cloud

17. Ensure accurate financial record-keeping and proper documentation of financial transactions alongside general administrative duties.

18. Coordinate with Site Managers and Supervisors on personnel, material requirements, and work planning; compile Site Logs and Timesheets.

19. Liaise with clients, suppliers, specialists, and local authorities.

Conditions & Benefits;

 Part time Monday to Friday (Pro Rata)

 Hourly rate : Dependent on experience Pension and Sick Leave scheme (post-probation

Benefits

• On-site parking
• Wellness program
• sick leave

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Lady town business park Naas Co. Kildare: reliably commute or plan to relocate before starting work (preferred)

Education:

Payroll Bookkeeping an advantage

Experience:

• Microsoft Office: 3 years (preferred)
• Administration: 3+ years (required)

Language:

• English (required)

Work Location: In person

Application deadline: /02/2025
Reference ID: Administrator
Expected start date: 17/02/2025

Expected hours: 27 per week

Monday - Thursday, 8.30-2pm or 9am - 2.30pm Friday 9-2pm

Work Location: In person

Job Type: Part-time

Pay: €19.00-€21.00 per hour

Expected hours: 27 per week

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 01/02/2025
Expected start date: 17/02/2025