Listing And Transaction Coordinator

Listing and Transaction Coordinator
Enter information into Multiple Listing Services websites (MLS)
Prepare offer documents
Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
Coordinate inspections, title/escrow, mortgage loan, and appraisal processes
Regularly update and maintain communication with clients, agents, title officers, lenders, etc.
Send transaction updates to sellers/buyers
Submit all necessary documentation to the office broker for file compliance (Smoke Certification included for MA transactions)
Complete commission sheets
Gather utility and maintenance information from the seller for the buyer side
Coordinate/schedule moving, final walkthroughs, and closings
Enter all client information into the CRM/database
Operations Data Management of various types.
Phone Support
CSR / Answer call overflow
Be the first point of contact in handling customer inquiries
Call to follow up on services
Set appointments for certain services
Set travel arrangements for staff/clients as needed
Administrative Tasks
Coordinate and schedule client meetings
Calendar Management and daily to-do list
Email management
Data entry
Build, implement, and manage systems
Responsible for several financial systems, including paying the bills & vendors
Create and maintain an operations manual that documents all systems and standards
Keep team informed regarding any issues that needs to be handled
Post on social media (In the future)

Experience and Proficiency
Excellent English communication skills (written and verbal)
Should have transaction coordination experience either from corporate set-up or as a VA **IMPORTANT
Should have CRM Management experience
Should have experience using SkySlope or similar software
Should have experience using Open To Close, Dotloop, Docusign, Multiple Listing Services websites (MLS), Quickbooks, or similar tools
Well-versed in utilizing Google Workspace
Proficient in using spreadsheet software or Smartsheet
Should have experience using Canva

Job Type: Full-time

Pay: Php50,000.00 - Php200,000.00 per month

Benefits:

• Work from home

Schedule:

• 8 hour shift