Office Assistant

ABOUT US

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

JOB DESCRIPTION:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule internal meetings and appointments
• Manage contract and price negotiations with office vendors, service providers and office lease; ensuring that all items are invoiced and paid on time
• Provide general support to visitors
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Participate actively in the planning and execution of company events
• Ensure security, integrity and confidentiality of data
• Coordinate meeting room schedules and bookings
• Monitor and maintain office supplies inventory
• Maintain a hygienic, safe and secure working environment
• Coordinate with Operations team, HR and IT to ensure seating is arranged and equipment is properly set up for new joiners
• Support Senior Managers in areas such as expense claims and travel arrangements

YOUR PROFILE:

• Diploma in Office Administration or any other related discipline
• Minimum 2 years working experience as receptionist or in the office administration field
• Pleasant, positive disposition and a team player
• Good telephone manner, interpersonal and communication skills
• Hardworking, meticulous and responsible.
• Good command of written and spoken English is a must, strong Mandarin would be an advantage
• Good command of MS applications especially excel and powerpoint. Chinese word processing, an advantage
• General accounting knowledge is a plus

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan
• Plus additional local benefits depending on your location

Equity in every sense of the word

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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