Project Coordinator

Project Coordinator

AAA Roofing is a commercial/ industrial roofing contractor headquartered in Riverside, CA and operating in several Western states. Specializing in new construction, existing building re-roofs, tenant improvements, service, maintenance, and leak detection.

AAA Roofing and Waterproofing, LLC. is one of the leading roofing companies having installed over 150 million square feet of roof surface. Since its formation in 1989, we have continued to flourish into the Western States most experienced roofing contractors. The success behind that reputation is due in part to the excellent level of service offered by the company.

AAA Roofing is seeking a skilled Project Coordinator who is goal-oriented and self-motivated. The successful applicant will be responsible for maintaining client and vendor relations and performing a variety of administrative tasks, including scheduling, assisting Branch Manager, and assuring timeliness of all aspects of projects. The ideal candidate will have experience working in a busy office environment where multi-tasking and prioritizing are required.

The Project Coordinator must have excellent communication skills, the ability to stick to tight timelines, be comfortable dealing with a variety of individuals including vendors, employees and senior management and have a willingness to learn about all facets of growing our brand.

Essential Functions:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Answering phone calls
• Request insurance documents for each job that requires COI, file accordingly
• Make New Construction, Re-Roof, Tenant Improvement (TI) and Maintenance digital job folders
• Filing all PO’s, supplier receipts, and any other job-related paperwork into the correct job file
• Making jobsite folders for the crews
• Updating clients on when invoices/reports will be emailed out
• Translating any training or job-related notes
• Training employees on DataForma
• Executing change orders, and entering them into DataForma
• Schedule meetings between AAA Roofing team members and clients
• Maintain detailed project notes and records
• Track and manage incoming paperwork
• Keep all members of the team informed with current information and paperwork
• Provide administrative support to branch manager and project manager
• Assist with service calls and ensuring information is entered into DataForma
• Create DataForma service reports and send to clients as needed.
• Ensure the branch is following direction provided by Corporate.
• Manage the branch manager’s job walk scheduling.
• Manage meetings
• All other duties as assigned

Qualifications:

• Self-Motivated
• Type 45 WMP
• Must be customer service oriented
• Ability to thrive in a fast-paced environment while being flexible to ever changing demands
• Professional attitude
• Responsive and accountable
• Strong attention to detail
• Great customer service skills
• Must be proficient with Microsoft Office Suite
• Effective communication skills, verbal and written
• Bilingual English/Spanish (Preferred)

Work Environment:

This job operates in a business casual office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to sit, use hands to finger, handle or feel; reach with arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distant vision.

Position Type/Expected Hours of Work

This is a full-time, non-overtime exempt position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Must be able to work overtime as needed.

Travel:

Travel is not required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job descriptions will be reviewed regularly and where necessary revised in accordance with organizational needs.

AAA Roofing is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity and expression, sexual orientation or any other characteristics protected by law.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Bonus opportunities
• Weekly pay

Schedule:

• 8 hour shift

Experience:

• Project Coordination: 2 years (Required)

Ability to Commute:

• Fremont, CA 94538 (Required)

Ability to Relocate:

• Fremont, CA 94538: Relocate before starting work (Required)

Work Location: In person