Transport Administrator - Out Of Hours

Transport Administrator - Out of Hours

This role will support/cover the traffic office Out of hours overlapping with the traffic office day team.

Location: Maghera, Virginia, Co. Cavan

Contract: Full-time, Permanent (following successful completion of 6 months probationary period)

Hours: 18:00 pm to 3:00 am

Salary: Commensurate with experience

Job Purpose: The Transport Administrator - Out of Hours is a crucial role within the traffic office team, responsible for ensuring smooth and efficient operations during non-standard working hours. This position requires excellent organizational skills, attention to detail, and the ability to handle various administrative tasks. The role is ideal for individuals who thrive in dynamic environments and can manage multiple priorities simultaneously.

Key Responsibilities

• Coordinate Transport Schedules: Manage and adjust transport schedules to ensure timely deliveries and pickups during out-of-hours periods.
• Communication: Serve as the primary point of contact between drivers, clients, and other stakeholders, ensuring clear and effective communication to all.
• Issue Resolution: Address and resolve any transport-related issues that arise during out-of-hours, minimizing disruption to operations.
• Data Entry and Record Keeping: Maintain accurate records of transport activities, including schedules, delivery notes, and any incidents in the in-house ERP system, MoveIT,
• Compliance: Ensure all transport activities adhere to company policies and legal regulations, including health and safety standards.
• Reporting: Prepare and submit regular reports on transport activities, highlighting any issues and suggesting improvements.
• Driver Compliance: Ensure drivers comply with all health and safety guidelines and adhere to relevant driver legislation.
• Ad Hoc Duties: Perform other duties as required by management to support the team and business operations.

Required Skills and Attributes

• Communication Skills: Excellent verbal and written communication skills to ensure clear and accurate information sharing and accurate attention to detail.
• Organizational Skills: Strong organizational abilities to manage multiple tasks efficiently.

· Technical Proficiency: Proficiency in Microsoft Office Suite, Excel and experience working with various IT/ERP systems such as MoveIT.

• Problem-Solving: Ability to address and resolve issues quickly and efficiently.
• Flexibility: Willingness to work non-standard hours, including nights and weekends.
• Initiative and Independence: Ability to work effectively on your own initiative
• Teamwork: Strong ability to work collaboratively as part of a team.

Preferred Experience

• Previous experience in an administrative or customer service role, particularly within the logistics or transportation industry.
• Knowledge of EU Working Time Directive, Digital Tachograph regulations, and other relevant regulations

This role is an excellent opportunity for a dedicated professional seeking to make a significant impact in the logistics industry while enjoying the flexibility of out-of-hours work. If you are detail-oriented and thrive in a fast-paced environment, we encourage you to apply.

Applications by CV to: recruitment@virginialogistics.ie

Job Types: Full-time, Permanent

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

Application question(s):

• Must be available to work from the office 6:00 pm to 3:00 am Monday to Friday
• Outline your experience of working in the transport logistics industry ,if any

Education:

• Leaving Certificate (required)

Experience:

• Office or administration: 1 year (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Reference ID: Transport Administrator