Accountant (Hybrid Setup)

JOB DETAILS

• Hybrid (3 days office / 2 days WFH)
• Monday to Friday, 7 AM - 4 PM AWST
• Will follow Western Australia Public Holidays

RESPONSIBILITIES

1. Transaction Processing & Financial Data Integrity

• Perform daily QuickBooks entries (Expenses, banking, and transaction updates).
• Maintain accurate CRM and finance system data.
• Complete weekly Speedo checks and ensure timely submissions.
• Ensure all daily entries are completed and no items remain outstanding beyond required timelines.

2. Reconciliations & Financial Controls

• Complete monthly credit card reconciliations for all cards.
• Match credit card receipts and conduct follow-ups as required.
• Manage Income in Advance (weekly and month-end).
• Reconcile payment dashboards and assist with revenue adjustments.
• Support bank reconciliations and resolve variances proactively.

3. Budgeting, Forecasting & Month-End Reporting

• Assist in preparing budgets, forecasts, and financial models.
• Support variance analysis and provide insights.

4. Expenses & Accounts Payable.

• Review and code credit card expenses.
• Process reimbursement requests.
• Enter accounts payable invoices and maintain supplier records.
• Ensure correct GST treatment across bills and invoices.

5. Payroll & Operational Support

• Conduct timesheet checks and validations every payroll period.
• Assist with payroll-related discrepancies and employee queries.
• Maintain training logs and provide operational finance support.

6. Revenue Operations & Accounts Receivable (Back up while current member on leave)

• Process EFT invoicing and set up new clients.
• Manage subscription lifecycle changes (upgrades, downgrades, pauses, cancellations).
• Follow up payment declines within required timeframes.
• Prepare refunds for approval.
• Maintain active subscription data and action expired card follow-ups.
• Handle shared accounts inbox and communicate professionally with customers, vendors, and stakeholders.

7. Systems, Communication & Process Improvement

• Manage finance inbox and task allocation
• Maintain task tracking in Asana
• Identify and implement process improvements
• Ensure consistency across all systems

NICE TO HAVE

• Proficiency in QuickBooks Payroll or KeyPay.
• Experience with basic BAS preparation and standard Australian bookkeeping workflows.
• Familiarity with tools such as HubSpot CRM, Asana, Slack, and Power BI.
• A strong mindset for process improvement.
• Interest in AI, automation, and finding smarter ways to complete work efficiently.
• Confidence in recommending better ways to improve efficiency, turnaround time, and reporting workflows.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• At least 5 years of accounting experience.
• Minimum of 2 years of direct Australian accounting experience, ideally within private companies.
• Strong hands-on experience with QuickBooks Online (core requirement).
• Advanced Excel skills and strong proficiency in Microsoft Office.
• Strong English communication skills, both written and verbal.
• Ability to work independently, solve problems proactively, and manage priorities with minimal supervision.
• Ability to handle both detailed transactional work and higher-level accounting tasks.
• Strong sense of ownership, accountability, and initiative.
• Comfortable working in a fast-paced and highly process-driven environment.

Pay: Up to Php90,000.00 per month

Benefits:

• Paid training

Application Question(s):

• Do you have experience using QuickBooks Online?

Experience:

• Accounting: 5 years (Preferred)
• Australian Accounting: 2 years (Preferred)

Work Location: Hybrid remote in Quezon City