Accountant Ii / Scholarship Coordinator

Job ID: 291796
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

University Advancement

Job Summary

This position will assist the accounting departments of the Foundations - CSU Foundation, Inc., CSU Athletic Fund, Inc., and Alumni Association, Inc. - while collaborating with institutional offices that manage or award foundational dollars to ensure alignment, transparency, and full compliance with institutional policies, funding requirements, and donor intent. The role fosters effective communication and partnership among stakeholders to strengthen stewardship, accountability, and the responsible utilization of foundational resources.

Responsibilities

Significant Duties & Responsibilities include: General Accounting Duties - Calculate 5% administrative fees on temporarily restricted gifts. Reconcile Alumni Association and Athletic Fund monthly bank statements. Reconcile monthly investment statements to the Excel Schedule supporting the general ledger balances. Prepare the capital projects reports monthly. Prepare monthly Schwob School of Music budget reports monthly. Provide balances for all projects as requested by the departments. Audits and balances accounts and resolves any discrepancies. Prepares journal entries as needed. Prepares monthly financial statements for the three foundations.; Accounts Payable - Enter accounts payable invoices into the accounting system. Review coding of invoices to determine properly coded according to the donor intentions. Match invoices with printed checks and prepare for mailing. Mail or distribute checks. Maintain accounts payable filing system. Prepare payment requests for department.; Scholarship Coordinator - Maintain and update scholarship information on endowed, restricted and annually funded scholarship funds. Reconcile scholarship information with Accounting, Financial Aid and Gift Processing. Liaison for the Foundation with Financial Aid and various departments.; General Matters - Assist with audits, specifically to include maintain the stock gift reports, completing all related party reports, and provide information as requested during audit. Assists accounting staff with research and reports, reconciliation set-up. Maintain the monthly investment statements and reconcile the balances. Backup as needed. Handles inquiries and ad hoc report requests. Take minutes at various board committee meeting. Verify petty cash monthly. Prepare invoices as needed. Reports to the Controller. Other duties as needed.

Required Qualifications

Required Qualifications include: Bachelor's degree or higher

Preferred Qualifications

Preferred Qualifications include: Experience with Raiser's Edge and Financial Edge preferred.; Experience in a non-profit organization preferred.

Proposed Salary

The proposed annualized salary range for this position is $46,842 - $51,198 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Ability to handle multiple projects simultaneously.; Commitment to confidentiality.; Problem solving abilities.; Cash Management, Financial Accounting, and Nonprofit Accounting Competence.; Strong work ethic.; High level knowledge of Microsoft Excel.; Ability to work well with others.; Manage Budgets.; Ability to interact with Board Members and others outside the organization.; Excellent oral and written communication skills.; Enthusiasm for the University's mission.

Contact Information

If you have any questions, please contact Sandra Harris, Hiring Manager, via email at harris_sandra1@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check
Position of Trust + Education & Credit

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=291796&PostingSeq=1

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