Accountant - Payment Processing & Reconciliation

Department: Finance & Accounting Engagement Type: Independent Contractor Location: Remote

About the Role

AJ Media is a fast-growing DTC eCommerce company managing a portfolio of brands across multiple markets. As our operations scale, so does the complexity of our payment infrastructure — and we need someone who can own it.

We're hiring an Accountant who specialises in payment processing reconciliation. This isn't a general bookkeeping role — your core mandate will be to ensure every dollar running through our payment ecosystem is accounted for, tracked, and reconciled accurately and on time.

If you've only ever worked with Stripe or PayPal, this role will stretch you. We work with private payment processors, reserve-based arrangements, and complex multi-processor setups — and you'll be the person keeping it all clean.

What You'll Do

• Perform end-to-end reconciliation across all payment processors — including private/high-risk processors operating with rolling or fixed reserves
• Monitor and track reserve balances, release schedules, and amounts owed across all active processors
• Identify and resolve discrepancies between processor settlements, bank deposits, and internal records
• Maintain an up-to-date ledger of outstanding balances and aging receivables across all payment channels
• Coordinate with internal teams (Finance, Operations) to ensure accurate transaction reporting
• Flag risk exposure and escalate anomalies in processor behaviour, payout delays, or unexpected reserve holds
• Prepare regular reconciliation reports for leadership — clear, accurate, and delivered on schedule
• Continuously improve reconciliation workflows as payment processor volume grows

What We're Looking For

• Proven experience in payment processing reconciliation — not just Stripe/PayPal, but private processors, reserve accounts, and high-risk payment environments
• Strong understanding of how payment reserves work: rolling reserves, fixed reserves, reserve release timelines
• Solid accounting fundamentals — you know your debits, credits, and how to structure a clean reconciliation
• High attention to detail — discrepancies don't slip past you
• Comfortable working independently in a fully remote, async-first environment
• Proficient with spreadsheets (Excel/Google Sheets) for reconciliation work; experience with accounting software is a plus
• Excellent written communication — you'll be reporting findings clearly to non-accountants

Bonus Points

• Prior experience in eCommerce, DTC, or subscription-based businesses
• Familiarity with platforms like Shopify, CheckoutChamp, or similar eCommerce stacks
• Experience dealing with chargebacks, dispute management, and their reconciliation impact
• Background in multi-currency reconciliation across markets

Do Not Apply If…

• You've only ever reconciled standard Stripe or PayPal settlements and have no exposure to private processors or reserve structures
• You need hand-holding to manage your workflow — this role requires strong self-direction
• Numbers-heavy, detail-intensive work doesn't energise you

WHY JOIN US

• Work directly with our finance manager— one of the best learning environments available for this stack
• Remote-first, results-focused team — you are measured on what you ship, not your hours
• Paid Leaves, HMO, allowances
• Work across three growing consumer brands with more launches planned