Accounting Assistant

The Accounting Assistant provides administrative and technical support to the Accounting Department. The role is responsible for assisting in financial record-keeping, processing transactions, preparing reports, and ensuring compliance with university policies and accounting standards. This position plays a key role in maintaining accurate financial data and supporting daily accounting operations.

Responsibilities and Duties:

1. Assist in the preparation and maintenance of financial records, reports, and schedules

2. Process accounts payable and accounts receivable transactions, including billing, collections, and disbursements

3. Record daily financial transactions and ensure proper documentation and filing

4. Assist in bank reconciliations and monitoring of cash balances

5. Support payroll processing by verifying timesheets and coordinating with HR

6. Prepare vouchers, invoices, official receipts, and other accounting documents

7. Monitor and track student payments, tuition fees, and other receivables (for university setting)

8. Assist in budget monitoring and expense tracking

9. Ensure compliance with internal controls, accounting policies, and government regulations

10. Coordinate with other departments regarding financial concerns and documentation

11. Provide support during audits by preparing required schedules and documents

12. Perform other accounting and administrative tasks as assigned

Requirement / Qualifications:

1. Bachelor’s degree in Accountancy, Accounting Technology, Financial Management, or any related field

2. Preferably with one (1) to three (3) years of relevant experience in accounting, bookkeeping, or finance; fresh graduates with strong academic performance may also apply

3. Knowledge of basic accounting principles, financial reporting, and bookkeeping practices

4. Familiarity with Philippine taxation and regulatory requirements (e.g., BIR compliance, VAT, withholding taxes) is an advantage

5. Experience in handling accounts payable/receivable, payroll support, and bank reconciliation is preferred

6. Proficient in Microsoft Office applications, especially Excel (formulas, data organization, and reporting)

7. Experience with accounting software (e.g., QuickBooks, SAP, or similar systems) is a plus

8. Strong numerical aptitude and attention to detail with a high degree of accuracy

9. Excellent organizational and time management skills with the ability to meet deadlines

10. Ability to handle confidential financial information with integrity and professionalism

11. Good communication and interpersonal skills for coordinating with internal departments and external stakeholders

12. Ability to work independently and collaboratively in a team environment

13. Willingness to learn and adapt to university accounting systems and procedures

14. Preferably with experience in an educational institution or handling student financial accounts (tuition and fees), but not required

15. High level of integrity, reliability, and accountability in handling financial data

Work Location: In person