Accounts Payable Accountant

EQUAL OPPORTUNITY EMPLOYER

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential duties and responsibilities include, but are not limited to, the following:

• Prepare accounts payable data entries related to invoices, travel reimbursements, and commissioner stipends. Examine supporting documentation to verify proper authorization and conformance with PO, Contract, and Grant agreements.
• Read, interpret and apply various MOU’s and policies related to accounts payable processing.
• Review invoices for mathematical accuracy, match invoice with PO and Contracts. Notify Purchasing and Project Manager if insufficient funds remaining to process invoice.
• Route invoice for approval by Project Manager and Section Director.
• Enter the approved invoices into the accounting system and submit them to the Supervisor for approval.
• Match check to vendor invoice and address prior to release for payment. Notify Purchasing of vendor address changes.
• Receive, research and respond to Vendor, Employee and Project Manager inquiries regarding account status.
• Investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.
• With minimal supervision, prepares journal entries and supporting documentation to the supervisor for approval.
• Reconcile general ledger accounts related to accounts payable.
• Ensure vendors have the correct flag for 1099 reporting. Review transactions and assist with year-end 1099 reporting.
• Perform month-end/year-end closing functions.
• Supports annual federal and financial audit including providing support for audit inquiries, computing amount to accrue and applying proper cutoff procedures.
• Research and analyze purchase orders to disencumber.
• Maintain files in accordance with MTC and Federal records retention policies.
• Perform other job-related tasks and duties as needed or assigned by the section.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:

• Knowledge of accounts payable procedures.
• Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance.
• Federal, State and Local Grants.

• Ability to work with vendors, employees and other non-financial departments.
• Make complex and varied arithmetic computations rapidly and accurately.
• Use of initiative and sound judgement to make decisions with established guidelines and regulations.
• Strong oral and written communications skills.
• Strong proficiency with Microsoft Excel and Word.

IMPORTANT INFORMATION

EMPLOYMENT REQUIREMENTS
Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.

DISABILITY
The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.

APPLICATION ASSISTANCE

THE FOLLOWING ARE AMONG THE BENEFITS OFFERED TO EMPLOYEES OF MTC:

• Public Employees Retirement System (PERS); employee contributes a portion of gross salary on a pre-tax basis.
  • MTC is subject to California Pension Reform and as of January 1, 2013 will offer two pension plans. The plan employee will receive will be based on the individual's historical pension plan membership. HR will discuss this directly with all final candidates.
• Health Benefits Insurance through the Public Employees' Retirement System (premiums are shared between agency and employee).
• Agency-paid Dental Insurance (dependent coverage shared by the employee and MTC).
• Agency-paid Vision Care Insurance, employees only (dependent coverage is paid in full by employee).
• Agency-paid Life, AD&D, Short Term and Long Term Disability Insurance.
• Eleven paid holidays per year.
• One day per month paid vacation leave; for each year of service, an additional day per year is granted to a maximum of 25 days per year.
• One day per month paid sick leave, with no limit to the amount of sick leave that can be accumulated. (May cash out up to 240 hours of accumulated sick leave upon separation from the Agency.)
• Personal Business leave; up to three (3) days per year depending upon date of hire.
• Monthly Transit/Parking Subsidy.
• Alternative employee-paid payroll savings plans (tax-deferred compensation plans).
• Two voluntary employee-paid pre-tax dependent care and flexible spending accounts available for employees to participate in.
• Voluntary Supplemental life insurance.