Accounts Payable Specialist

Reporting to the Junior Controller, the Accounts Payable (AP) Specialist is responsible for the organization’s accounts payable process, ensuring accurate and timely payment of invoices, and maintaining strong relationships with vendors. This role involves processing invoices, verifying and reconciling statements, managing payment schedules, and resolving any discrepancies. The ideal candidate will have a keen attention to detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment. Additionally, the Accounts Payable Specialist will collaborate with other departments to ensure financial accuracy and support operations.

Key Responsibilities

• Check, verify and enter accounts payable data from invoices
• Prepare and coordinate cheque, online & EFT payments
• Liaise with internal stakeholders to ensure timely payment of invoices
• Liaise with vendors to analyze discrepancies and unpaid invoices
• Manage open PO’s and reconcile with operations and vendor ledgers
• Perform filing and general administrative tasks
• Find and use accounting data to resolve accounting problems and discrepancies
• Assist in month end reporting procedures as required
• Other ad-hoc tasks as assigned by the VP Accounting, & COO

What you bring to York

• Post-secondary education in Accounting or Finance is preferred
• At least 2 years’ experience in a high-volume accounts payable role
• Experience with Yardi software is preferred
• Experience in commercial real estate considered an asset
• Proficient in Microsoft Office Suite and accounting software programs
• Ability to remain objective and maintain a factual perspective when dealing with questions and inquiries
• Sense of urgency and able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Strong analytical, critical thinking, troubleshooting, and problem-solving skills, and a high degree of accuracy with attention to detail
• Highly developed interpersonal, communication, and organizational skills
• Ability to work collaboratively with a positive attitude