Accounts Payable Specialist - Onsite Job

Job Overview:

We are seeking a dedicated and detail-oriented Accounts Payable Clerk with experience in managing the accounts payable function across multiple companies. The ideal candidate will be responsible for processing invoices, reconciling statements, ensuring timely payments, and maintaining accurate financial records across various entities. This role requires strong organizational skills, the ability to multitask, and a thorough understanding of accounts payable processes in a multi-company environment.

Key Responsibilities:

• Invoice Processing:
• Process and verify invoices from multiple companies, ensuring that all supporting documentation (purchase orders, receipts, contracts, etc.) is complete and accurate before initiating payment.
• Payment Processing:

Ensure timely payment of accounts by reviewing, scheduling, and executing payments for multiple entities, using various payment methods (checks, ACH, wire transfers, etc.).

• Vendor Management:

Communicate with vendors regarding payment inquiries, discrepancies, or adjustments, ensuring a positive and professional relationship across multiple companies.Perform monthly reconciliation of accounts payable ledgers and supplier statements across all companies, ensuring accuracy and resolving any discrepancies in a timely manner.Post accounts payable transactions to the general ledger, ensuring all entries are accurate and in compliance with accounting standards and policies.Maintain organized and accurate accounts payable files for multiple companies, ensuring that documentation is easily accessible for audits and compliance checks.Assist in preparing reports, such as aging reports, payment schedules, and analysis for management across all entities.Coordinate between internal departments (purchasing, finance, etc.) and external vendors for payment approvals, invoice issues, or contract terms for multiple businesses.Assist in identifying opportunities for process improvements, ensuring efficiency in accounts payable operations across multiple companies.Ensure compliance with corporate policies, tax laws, and accounting standards, particularly with regard to multi-entity management.Skills & Qualifications:

• Reconciliations:
• General Ledger Entries:
• Record Keeping & Documentation:
• Reporting:
• Cross-Company Coordination:
• Process Improvement:
• Compliance:

• Education:
• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.
• Experience:

Minimum of 2-3 years of experience in accounts payable, with direct exposure to managing accounts payable for multiple companies or business units.

• Skills:
• Strong knowledge of accounts payable processes and systems.
• Proficiency in accounting software (QuickBooks, SAP, Oracle, etc.) and MS Office Suite (Excel, Word).
• Ability to manage multiple priorities and deadlines effectively.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Knowledge:
• Understanding of general accounting principles and multi-company financial structures.
• Familiarity with tax laws, such as sales tax and VAT, as it pertains to accounts payable.
• Ability to work independently as well as part of a team.
• Personal Attributes:
• High degree of integrity and confidentiality.
• Strong analytical and problem-solving skills.
• Ability to handle high volumes of data with accuracy and attention to detail.

Job Type: Full-time

Schedule:

• 10 hour shift
• 8 hour shift
• Late shift

Work Location: In person