Admin Executive (Purchasing & Logistics Operations)

We are seeking a detail-oriented and proactive Admin Executive (Purchasing & Logistics Operations) to support our procurement, logistics, and supply chain functions. This role is ideal for someone with hands-on experience in purchasing and import/export coordination, who thrives in a fast-paced operational environment and enjoys working with both internal teams and international partners.

RESPONSIBILITIES

Purchasing & Procurement

• Raise and manage purchase orders to ensure timely delivery
• Maintain accurate supplier and pricing records in ERP systems
• Source and evaluate alternative suppliers to improve cost efficiency and supply reliability
• Ensure all purchased goods meet quality and specification standards

Logistics & International Coordination

• Coordinate inbound and outbound shipments, including import/export documentation
• Work closely with freight forwarders, shipping agents, and customs brokers
• Track shipments proactively and resolve delays or discrepancies
• Ensure compliance with international trade regulations, including Incoterms and customs requirements
• Support inventory planning and stock replenishment activities

Sales Fulfilment & ERP Operations

• Process sales orders accurately in the ERP system
• Coordinate across sales, warehouse, and finance teams to ensure smooth order fulfilment
• Maintain accurate data for inventory, orders, and shipments
• Generate operational reports to support business decision-making

Documentation & Compliance

• Prepare and verify shipping and trade documents (invoices, packing lists, bills of lading, permits, etc.)
• Maintain proper records for audit, compliance, and traceability purposes
• Ensure adherence to company policies and regulatory requirements

REQUIREMENTS

• Diploma or Professional Certificate in Business Administration, Logistics, Supply Chain, or related field
• 1–3 years of experience in purchasing, logistics, or supply chain operations
• Hands-on experience with import/export documentation and procedures
• Familiarity with freight forwarding, customs processes, and international suppliers
• Strong understanding of Incoterms and supply chain basics
• Proficient in Microsoft Office (especially Excel and Word)
• Strong coordination, problem-solving, and multitasking abilities
• High attention to detail and ability to work in a fast-paced environment

We believe in creating a positive and rewarding work environment. Our employees enjoy:

• Competitive salary packages with commissions and benefits
• Learning and development opportunities
• Good work-life balance
• A friendly and supportive workplace culture
• Open-door management approach
• Career advancement opportunities
• And many more!