Administration Coordinator (Part-Time)

• Be the friendly face of the studio

• Keep the wheels turning smoothly

• 0.5-0.6 FTE Monday to Friday initially

About the Business

Our client, Diverse Design Limited (DDL Architecture), is a Hamilton CBD architectural studio known for practical design, great client relationships and a warm, down‑to‑earth team. They’re growing and need an administrator who brings professionalism, initiative and a welcoming presence.

About the Role

This is the heartbeat role. We’re looking for a team player who ensures clients feel welcome, the office runs efficiently, and the Director and team are supported to do their best work. You’ll take care of:

• Greeting visitors and managing calls and emails

• Keeping the office tidy and presentable

• Supporting the Director and team with daily admin

• Scheduling meetings and organising small events

• Managing stationery, supplies, mail and couriers

• Preparing and lodging building consents

• Maintaining electronic and paper filing systems

• Keeping client and project information updated

• Assisting with quotes and invoices

• Following up on outstanding payments

• Liaising with suppliers and consultants

• Supporting safe work practices

• Identifying simple process improvements

About You

You’ll shine here if you are:

• Warm, welcoming and confident

• Highly organised with excellent follow‑through

• Tech‑savvy (WorkflowMax an advantage)

• Professional with sensitive information

• Experienced in admin; professional services experience is a plus

Why You’ll Love This Role

• Work with a genuinely kind, supportive team who value what you bring.

• Enjoy variety every day - from people-facing interactions to hands‑on coordination.

• Be part of a business where your contribution truly makes a difference.

• Central Hamilton CBD location.

Ready to bring your energy and organisation to a team that will appreciate it? We’d love to hear from you if this sounds like your next opportunity!

Apply online or give Sharon Jefferies a call on 0272080453 to discuss the position.

You must have the right to work in New Zealand.

Position Description