Administrative Assistant

Position: Real Estate Administrative Assistant

Company: Aston Gate Real Estate

Compensation: Hourly wage plus generous commission

Job Description:

Aston Gate Real Estate, an esteemed boutique brokerage in Toronto specializing in the buying and selling of unique properties, is seeking a Real Estate Administrative Assistant to join our dynamic team. This individual will play a pivotal role in supporting various real estate activities, including administrative tasks, branding, recruitment, and sales calls. While possessing a valid real estate license is ideal, it is not mandatory.

Responsibilities:

Transaction Coordination:

• Assist in the preparation, coordination, and management of real estate transactions, including document preparation, contracts, and closing paperwork.
• Collaborate with broker, clients, and other stakeholders to facilitate seamless transaction processes.
• Maintain organized and up-to-date transaction records and files.

Client Communication:

• Provide excellent customer service to clients, addressing inquiries, scheduling appointments, and relaying important information.
• Assist in maintaining client databases, ensuring accurate contact information and records.

Administrative Support:

• Handle general administrative tasks, including answering phones, managing emails, and coordinating appointments and meetings.
• Prepare and edit documents, reports, and presentations as needed.

Broker Support:

• Support brokers in the preparation and dissemination of marketing materials, property listings, and client communications.
• Assist in the organization of open houses, property showings, and broker events.
• Data Entry and Database Management:
• Enter and update property listings, client information, and other data in the brokerage's management systems.
• Ensure accuracy and completeness of data in all relevant databases.

Qualifications:

• Previous experience in real estate administration, branding, recruitment, or sales is preferred.
• Familiarity with OREA forms, MLS, and Stratus navigation is advantageous.
• Strong organizational and communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Valid real estate license is considered an asset.

At Aston Gate Real Estate, we are committed to providing best-in-class service and utilizing innovative tactics to sell real estate. Joining our team means becoming part of a community that values growth and excellence.

To apply, please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this position.

Job Types: Full-time, Part-time, Freelance

Pay: $18.00-$20.00 per hour

Expected hours: 15 – 40 per week

Work Location: In person