Administrative Assistant

Administrative Assistant

• Greets visitors, answer inquiries, or refer visitors to the appropriate person/department.
• Maintain visitor logs, issue and collect visitor badges.
• Receive, sort and coordinate pickup of daily mail/deliveries.
• Receive, respond and route incoming phone calls; forward messages as needed.
• Perform general office duties such as ordering supplies, filing and maintaining records management database systems.
• Organize and coordinate meetings, conferences and meals as needed.
• Demonstrate expertise in on-line tools and systems, maximizing utilization and driving efficiency.

• Assist plant administration manager preparing and submitting reports.
• Collect data and prepare reports as requested by local management.
• Provide project support as needed. This may include financial tracking related to budgets, cost centers or invoices; safety activities; volunteer coordination or other departmental priorities.
• Answer questions, provide assistance when needed, and present a professional and courteous image.
• Process/code/track invoices. Set up vendors in SAP as required.
• Receive purchase orders in SAP upon delivery.
• Has the responsibility to report all food safety and quality issues to persons having authority.

• Assist HR Manager with recruiting process locally as well as new hire onboarding to include drug screen, physicals, orientation and preparing new hire documents.
• Support the plant manager with all administrative duties as assigned.
• Any other duties as assigned.

• 3+ year related experience
• Self-starter with the ability to set direction, prioritize and manage competing priorities
• Excellent communication, organizational and customer service skills
• Proficient computer skills – MS office suite and Outlook
• Ability to interact with all levels of the organization
• Team-orientation with strong collaboration skills

• High School diploma/GED preferred
• Experience in a production facility preferred

• Act as One Team by fostering inclusion, collaboration, and respect
• Drive for Excellence by being agile, innovative and efficient
• Do What's Right by acting safely, ethically, and sustainably

• Health Benefits – Offering choices so you can enroll in medical, dental and vision plans that meet your individual needs.
• 401(k) Retirement Plan – Investing in your future with an automatic 5% company contribution AND matching up to 4% of your contributions.
• Family Support – Supporting new and growing families by providing 6 weeks of 100% paid parental leave and fertility coverage.
• Tuition Reimbursement – Contributing to your education by reimbursing $5,000 of tuition expenses annually.
• Time Off – Providing generous vacation time for a healthy work-life balance.
  • Less than 1 year: 10 days
  • 1 – 4 years: 12 days
  • 5 – 14 years: 17 days
  • 15-19 years: 22 days
  • 20+ years: 25 days

• Time is accrued per pay period and based on an 8-hour shift

Job Segment: Secretary, Plant, Plant Manager, Records Management, Sustainable Agriculture, Administrative, Manufacturing, Records, Agriculture