Administrative Assistant

Job Summary

We are seeking a highly organized, detail-oriented Administrative Assistant to provide direct support to our Company President. This role is critical to keeping daily operations running smoothly and requires someone who is proactive, professional, and comfortable working across multiple departments, especially within a transportation and logistics environment.

The ideal candidate is a problem-solver who can manage competing priorities, handle confidential information, and serve as a reliable “right hand” to executive leadership.

Key Responsibilities

Executive & Administrative Support

• Send end-of-day follow-up emails to customers and internal staff
• Manage and prioritize emails
• Compile follow-up needs
• Assist with travel planning and coordination
• Run company errands and provide general executive support

Operations & Logistics Support

• Assist with operations dispatch support
• Assist with HR driver files
• Prepare and review reports for customer locations
• Support fleet maintenance, safety, and compliance documentation

Accounting & Reporting

• Assist with QuickBooks reports
• Perform accurate data entry and document management

Cross-Department Support

Collaborate and provide administrative assistance across departments including:

• Marketing
• Sales & Prospecting (HubSpot/CRM)
• Accounting
• Operations
• Recruiting (resume screening and candidate qualification)
• Fleet Maintenance / Mechanics
• Safety
• Purchasing

Required Skills & Qualifications

• Strong customer service skills
• Exceptional organizational skills and attention to detail
• Professional demeanor with strong written and verbal communication
• Proficiency in Microsoft Office (Excel, Word, OneNote, PowerPoint)
• Ability to manage multiple tasks in a fast-paced environment
• High level of discretion and confidentiality

Preferred Qualifications

• Understanding of Transportation & Logistics (strong plus)
• Experience supporting executive leadership
• Familiarity with fleet management or safety systems
• Experience with CRM systems, preferably HubSpot

What We Offer

• Opportunity to work closely with company leadership
• Exposure to all areas of the business
• Stable, growing company environment
• Competitive compensation based on experience

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• Do you have a felony or misdemeanor? If yes, please explain

Experience:

• Transportation Logistics Administration: 2 years (Required)

Language:

• English (Required)

Work Location: In person