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Administrative Assistant

Posted on March 9, 2026 by Marble Trend

North York, Canada
N/A

parttime, fulltime

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
Work setting
Retail/wholesale establishment/distribution centre
Tasks
Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Computer and technology knowledge
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Adobe Photoshop
Social Media
MS Office
Adobe Acrobat Reader
Electronic mail
Technical terminology
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
Correspondence
Contracts
Invoices
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner