Administrative Assistant / Accounting Support

Experienced Administrative Assistant – Accounting Support

Wilson Lighting

Wilson Lighting is a family-owned and operated home furnishings and lighting business serving homeowners, builders, designers, and the new-home construction community. With multiple showroom locations and continued growth, we are known for exceptional service, operational excellence, and long-standing industry relationships.

Position Overview

Wilson Lighting is seeking an experienced Administrative Assistant with Accounts Payable experience to support our accounting and operations teams. This role is ideal for a highly organized professional who excels at administrative coordination, document management, and accounting support in a fast-paced, detail-driven environment.

The position is administration-forward, with Accounts Payable responsibilities focused on support, accuracy, and coordination rather than ownership of payment processing.

Key Responsibilities

Administrative & Office Support (Primary Focus)

• Provide day-to-day administrative support to management and accounting teams
• Manage data entry, filing, record retention, and document organization
• Coordinate internal communication between showrooms, service, and accounting
• Assist with reporting, tracking, and spreadsheet maintenance
• Answer phones and route inquiries professionally
• Support scheduling, correspondence, and general office operations
• Identify opportunities to improve administrative workflows and processes

Accounts Payable Support (Secondary Focus)

• Enter vendor invoices into accounting system accurately and timely
• Match invoices to purchase orders and receiving documentation
• Assist with resolving invoice discrepancies in coordination with accounting
• Maintain organized and auditable A/P documentation
• Support month-end close activities as requested
• Communicate professionally with vendors as needed

Qualifications & Experience

• 3+ years of administrative support experience in a professional office environment
• Prior Accounts Payable or accounting support experience required
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office (Excel required)
• Experience with accounting or ERP systems preferred
• Ability to manage multiple priorities and deadlines
• Positive, dependable, and team-oriented work style

What We Offer

• Stable, family-owned company with a strong reputation and growth trajectory
• Competitive compensation based on experience
• Opportunity for professional growth as the company expands
• Collaborative, respectful, and supportive work environment
• Full-time, in-office position with a consistent schedule

Pay: $22.00 - $30.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person