Administrative Assistant/Receptionist

WE DESIGN IT. WE BUILD IT.

HAWBOLDT INDUSTRIES, a company in the Timberland Group, is Canada’s leader in marine cranes, winches, and specialized lifting equipment. We support customers worldwide in the Ocean Science, Defense, Workboat, and Offshore Industries. Canadian owned, entrepreneurial, globally-recognized, and located in Chester, Nova Scotia.

We offer a competitive wage and benefits, along with being able to work with some really cool people!

Are you looking for more than just another admin job?

Do you have a knack for numbers and love to be creative?

Look no further, your dream job awaits!

We are looking for a dynamic individual who thrives in an environment that challenges their admin/accounting skills and creativity.

About the Role:

Reporting to the Controller, the Administrative Assistant position supports the accounting and sales teams. You will welcome visitors with a professional and friendly demeanor, assist the accounting department, while creatively assisting with our social media local initiatives.

This position offers a balance of structure and creativity, perfect for someone who wants variety and thrives in a collaborative environment. The hours of work are from 8:00 AM to 4:30 PM with a 30-minute lunch.

Key Responsibilities:

• First point of contact for visitors on-site
• Maintain the front reception area and welcome display screen
• Answer and transfer incoming calls
• Follow up with managers to expedite the daily completion and submission of time sheets
• Enter data for daily labour report/summary and labour distribution reports
• Control and reconcile petty cash
• Monitor and order office and kitchen supplies
• Deposit and pick up mail daily, and facilitate the efficient flow of mail through the office
• Document management such as filing, year-end boxing of accounting records, shredding
• Post internal memos and communication notices
• Back up daily cash receipts and accounts receivable billing as required
• Coordinate meetings both for on-site and off-site locations
• Take photos of equipment, videos of projects, events, etc. to be used for social media content
• Contribute to content creation for posting on social media and printed marketing material
• Coordinate the supply and inventory of Hawboldt swag
• Assist in the preparation of trade shows, special projects, etc.
• Participate on the Social Committee as Secretary

What You Bring:

• Previous working experience applying basic accounting practices
• Experience with creating and uploading posts for social media platforms
• Proficiency in MS Office, especially Excel
• Excellent communication and interpersonal abilities
• Proven sense of urgency in completing tasks
• Ability to work well in a confidential, fast-paced, time-sensitive environment
• Strong organizational skills, the ability to prioritize, effectively manage assignments, and achieve deadlines
• Completion of Administrative Professional certificate program an asset

IS THIS YOU?

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, your application will not be considered.

Accessibility accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person

Application deadline: 2025-08-01