Administrator - School Of Physiotherapy
Posted on Nov. 29, 2024 by University of Otago
- Dunedin, New Zealand
- $nan - $nan
- nan
__________
DIVISIONAL SERVICES AND ADMINISTRATION
- Salary + 6.75% superannuation + five weeks' annual leave.
- Career development + tertiary study benefit.
- On going professional development opportunities.
The role/Te mahi
If you are looking for a role that offers plenty of variety, provides opportunity and flexibility to work across a wide range of operational tasks, and you enjoy working with a diverse range of people – this is it!
As an Administrator for the School of Physiotherapy, you will join a team of professionals working across campus within Divisional Services and Administration.
In this role you will provide proactive teaching, timetabling and administrative support while becoming a trusted point of contact for a range of students, staff and visitors.
You will work alongside a team of five administrators and a supportive Operations Lead.
As part of the administration support team, key tasks include:
- Using University systems to update databases, extract data, provide reports and other relevant data.
- Administration and coordination of student placements. In particular, you will become proficient in the use of SONIA, the placement allocation system used for all student placements.
- Providing teaching, timetabling and clinical placement coordination.
- Processing student enquires including admission, enrolment, course related, and pastoral care enquires.
- Providing administration support including document drafting, minute taking, and records management.
- Assisting in the preparation of course materials and examination administration.
- General administrative support to academic staff, the wider School and student enquiries.
- Overseeing maintenance of student papers on the student learning management system.
Your skills and experience/Kā pūkeka me kā wheako
Along with excellent administration skills, a strong customer service focus is critical to success in this role.
We are looking for candidates who:
- Have previous experience in a busy and/or complex administration environment.
- Are highly proficient in the Microsoft Office suite of programmes, particularly Excel and Teams.
- Are able to be calm, adaptable and flexible in a fast-paced environment.
- Enjoy being busy and love problem solving.
- Have a sense of humour and enjoy a positive and fun work environment.
- Are flexible to provide support where and as needed.
- Have a passion for delivering exceptional assistance to customers.
- Have a desire to learn and a commitment to be the best you can be!
If you have outstanding organisation and administration skills and want to be part of a team providing essential administration support to our leading academics, researchers and future health workforce – we want you to join our team!
About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
Further details/Pūroko
This is a permanent, full time (37.5 hours) position, located in Dunedin.
The appointments range for this role is $59,285 to $63,651. Top of range $68,744.
You must have the right to live and work in New Zealand to apply for this position.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
Further information regarding our Employee Benefits can be found here.
Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
For further information regarding this role, please contact, Justine Farquhar via the contact details.
Application/Tono
Applications quoting reference number 2401880 will close on Wednesday 11 December 2024.
Applications will be reviewed as they are received. The University reserves the right to close this vacancy at any time.
Advertised until:
Dec. 29, 2024
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