Aps4 Executive Assistant, Office Of Northern Australia

We invest in, trust and care about our people. We create a fulfilling, flexible and supportive workplace that helps our people achieve their goals. We invest in the tools, systems and training our people need to do their jobs.

The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTIQ people. The department is committed to achieving gender equality and, in particular, supporting women’s progression into senior leadership.

The opportunity we have available

We are seeking to fill the role of Executive Assistant responsibilities for the Assistant Secretary, Office of Northern Australia (ONA) based in Darwin.
ONA implements the whole of government developing Northern Australia agenda. This Branch of the department’s Partnerships and Projects Division has staff based in Darwin, Cairns, Townsville, Brisbane, Perth and Canberra.

ONA is responsible for articulating the vision for the development of Northern Australia, working collaboratively with Australian Government agencies and northern jurisdictions (Queensland, Western Australia and Northern Territory), as well as industry, and investment partners to deliver inclusive, progressive policy outcomes in the north.

What will you do?

Reporting to the Assistant Secretary, Office of Northern Australia, the Executive Assistant will provide high level administrative support to the Assistant Secretary to support the day to day running of the Branch and the Darwin Office. Duties generally include, but are not limited to:

Supporting the Assistant Secretary with:

• proactive diary and email management, control and coordination of correspondence and other documentation
• coordinating meetings including drafting agendas, collation of papers, booking of venue and catering.
• coordinating travel arrangements including flights and accommodation.
• assisting with finance activities, including procurement, credit card reconciliation and compliance reporting.

• Providing a point of contact for Corporate areas in Canberra for office-based information and referral for practical support of services.
• Coordinating and tracking work requests across the Branch in collaboration with support staff based in Canberra, Perth and various locations in Queensland.
• Coordinating office requirements including facilitating access to the buildings by visiting staff and contractors.
• Managing stationery supplies for the office.
• Managing work station sharing arrangements for the Darwin office.
• Ensuring first aid and emergency warden representation.
• Ad-hoc requirements for the office.

Who are we looking for?

We are seeking experienced candidates with the ability to:

• Liaise with internal and external stakeholders on operational and administrative matters;
• Resolve moderately complex enquiries from staff and provide information and advice consistent with departmental policies and guidelines;
• Assist in the provision of office and building management services;
• Contribute to providing support to staff within the region and support them through change;
• Work with a level of independence, under limited guidance, to deliver quality outcomes; and
• Effectively manage competing priorities including having accountability for tasks, decisions and organising workflow.

Eligibility requirements

Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: candidates must be an Australian citizen at the time of submitting your application.
• Health Assessment: The preferred candidate may be required to undergo a medical examination conducted by the department’s preferred medical provider.
• Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.

How to apply

Applications for this opportunity close at 11.59pm AEST Thursday, 19 June 2025.

Please select which option you would prefer on initial application:

In applying for this position, you are not required to address individual selection criteria. Rather, you should provide in a PDF document a statement of no more than one (1) pages outlining your background, capabilities and experiences, and how these align with the advertised role.

You should also provide a tailored CV in PDF, no more than four (4) pages. The capabilities and behaviours required to be successful for this role are identified in the ‘Who are we looking for’ section.

Your application should be received through the department’s online recruitment system. Applications via Indeed will not be accepted.

If you experience any issues with the system please contact the recruitment team on 02 6136 8989 or via email at recruitment@infrastructure.gov.au to discuss an alternative way to submit your application.

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email DiversityandInclusion@infrastructure.gov.au