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Work with us

The department is responsible for the design and delivery of the Australian Government's infrastructure, transport, regional development, communications and arts policies and programs. The department’s work touches every Australian community and underpins our economy and society.
Our focus is on connecting Australians, enriching communities, and empowering our regions. We do this by providing policy advice to government, and delivering programs, services, and research for the benefit of all Australians.

The opportunity we have available

We are currently seeking to fill a range of Executive Assistant positions at the APS5 classification across the department. As an Executive Assistant you will provide high level executive and administrative support to First Assistant Secretaries. This includes management of appointments, coordination of meetings and responding to incoming communications. You will be supporting your relevant First Assistant Secretary, along with providing a vital role in ensuring the smooth operation of your division.

A merit pool will be established to fill vacancies for similar roles across the department over an 18-month period.

The duties of the APS5 Executive Assistant role generally include, but are not limited to:

• Providing support to the First Assistant Secretary through diary management, monitoring calls and emails, registering ingoing and outgoing correspondence, credit card reconciliation and travel management.
• Anticipate the requirements for, and initiate the timely preparation of briefing material prior to meetings attended by the First Assistant Secretary.
• Undertake research and preparation of correspondence as required and requested.
• Monitor branch and other Executive Assistant telephones and provide backup as required.
• Coordinate and work with relevant staff to provide responses to corporate documents (including annual reports).
• Work with Branch staff to ensure that all correspondence is managed appropriately ensuring all deadlines are met.
• Provide support to other areas of the Division as requested.
• Develop and mentor Executive Assistant’s within the division as required.
• Work closely with the Deputy Secretaries office.

Don't miss this exciting opportunity to be part of a network of Executive Assistants that collaborate and innovate across our department. Join us today!

Who are we looking for?

To be successful in this role, you will need to demonstrate your ability to:

Achieve results by showing initiative and the ability to be proactive in a fast-paced environment.

Communicate effectively both written and verbal, delivering information in a variety of formats.

Collaborate across teams, using your excellent interpersonal and engagement skills to engage with senior leaders and a broad range of stakeholders and not be afraid to speak up.

Think strategically to scan current and emerging priorities, identify criticality of tasks and manage the outcomes as appropriate.

Exercise discretion in a position of trust.

RecruitAbility minimum requirements

Minimum requirements for this role include:

• Communicate effectively
• Speaking with influence
• Strong organisational skills

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.

Job applicants with disability who met the requirements are advanced to the next stage of the selection process:

• Opt into the scheme
• Declare they have a disability, and
• Meet the minimum requirements of a vacancy advertised in the scheme

More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.

What else can we offer?

Your life

• Find your purpose.
• We provide the environment you need through excellent conditions and a supportive, values-driven culture, allowing you to keep being you.
• Our values are to be: respectful, informed, collaborative, adaptive, accountable. Through our commitment to these values, we maintain a fulfilling and supportive environment that promotes the wellbeing of our people.
• We offer job security, flexible work arrangements, regional and city work locations, generous leave and superannuation entitlements and access to higher tiered pay points in some classifications.
• Access to join our 6 staff-led diversity networks which promote a culture of inclusion to enhance work performance and the wellbeing of all staff.

Your contribution

• Our collaborative and supportive culture fosters high performing teams where you are valued for your expertise, experiences and point of view.
• We provide the environment you need through excellent conditions and a supportive, values-driven culture, allowing you to keep being you.
• We provide a respectful and inclusive working environment.
• Our people feel a sense of belonging and are acknowledged for the contributions they make towards our objectives to deliver for the Australian community.

Your development

• Commence or enhance your career pathway and build your knowledge, skills and experience through our commitment to learning and development and professional opportunities.
• Through our investment in learning and development opportunities, and a positive performance culture, we provide diverse career pathways for our people to enable their mobility and adapt in a rapidly changing world.
• We offer generous leave and superannuation entitlements and access to higher tiered pay points in some classifications.

Your passion

• Our breadth of work provides unmatched opportunities to apply your subject matter expertise while discovering new interests across our diverse portfolio.
• You can contribute to work that enriches our communities, empowers our regions, and connects Australians.
• We offer you the unique opportunity to experience a range of exciting work areas, all with one thing in common – improving the lives of everyday Australians.
• Help plan for the global digital economy, design liveable future-facing cities, or create the transport and telecommunications systems of tomorrow. You can also help empower our regional communities, promote our thriving arts sector, or protect and celebrate the culture, heritage and languages of First Nations people.
• We have a direct role in ensuring our infrastructure, communication and transport sectors remain efficient, safe, sustainable and accessible in today’s rapidly changing environment.

Eligibility requirements

Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: candidates must be an Australian citizen at the time of submitting your application.
• Health Assessment: the preferred candidate may be required to undergo a medical examination conducted by the department’s preferred medical provider.
• Security Clearance: the successful candidate must be able to obtain and/or maintain a security clearance at Baseline. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.

How to apply

Applications for this opportunity close at 11.59pm AEDT, Sunday 16 February 2025.

In applying for this position, you will need to provide:

A CV of no more than three pages in length including the details of two professional referees: and answer the below question in a maximum of 400 words.

Tell us why you have applied for the APS5 Executive Assistant round in the department and how your current role and experience makes you ready and well suited for the role?

Your application should be received through the department’s online recruitment system. Applications via Indeed will not be accepted.

If you experience any issues with the system please contact the recruitment team on 02 6136 8989 or via email at SESUnit@infrastructure.gov.au to discuss an alternative way to submit your application.

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email DiversityandInclusion@infrastructure.gov.au.

Timeline and assessment

A selection panel will be established to assess your suitability against the advertised role.

If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.

The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes.

Your application will be assessed against the requirements of the job and the Work level standards. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.

Work with us. Apply now!