Business Support Executive, Audit

This role offers an excellent opportunity for a highly organised, reliable and effective individual to take on the role of business support executive in our firm and to work with a team of professionals. You are expected to be proactive, forward-thinking and organized while assisting partners and teams with their work activities. You will be involved in many operational and strategical matters which will require you to thrive under pressure, maintain confidentiality and be good at multi-tasking.

Responsibilities:

• Provide secretarial and administrative support to her reporting Partner(s) and other stakeholders. Be familiar with the partners' agenda, requests and working styles.
• Managing diaries, organising internal and external meetings, appointments, events, and/or taking minutes of meetings, etc, within the portfolio of the reporting Partner(s). To be responsible for all necessary coordination, communication and exercise discretion of the time needed for such arrangements.
• Performs administrative duties such as preparation of engagement letters, reports, invoices, audit files, etc and is responsible for effective and timely execution of each task.
• Prepare monthly reports and data for the relevant teams.
• Assist in the preparation/collation of email circulars, PowerPoint presentations, etc as and when needed.
• Management of projects which includes liaising and follow up with stakeholders on behalf of the partner he/she reports to.
• Organisation and coordinate APAC projects and related trainings.
• To monitor and track Partners' CPE & training hours and assist in the renewal of the PA license of the reporting Partners.
• Handle personal errands and tasks such as scheduling personal appointments and social engagements.

Requirements:

• Diploma/degree holder in any field
• Minimum 2-5 years of experience in business support/secretarial/PA role
• Microsoft Office and good knowledge of PowerPoint presentations or related presentation tools will be highly advantageous.
• Excellent oral and written communication skills, with tact and diplomacy.
• Great team player who works well with all levels of colleagues.
• Discretion and trustworthiness to handle confidential information.
• Flexible, adaptable, and highly independent.
• Meticulous with good organisational skills and the ability to multitask.
• High level of initiative and proactivity.
• Cheerful and friendly disposition.