Document Controller

The Document Controller is responsible for managing, maintaining, and ensuring the accuracy, accessibility, and security of all project-related documents. This role plays a critical part in ensuring compliance with document control standards, facilitating seamless communication among teams, and maintaining proper documentation throughout the project lifecycle.

Duties and Responsibilities:

• Receive, review, register, and store incoming and outgoing documents such as drawings, specifications, contracts, RFIs, and other technical records.
• Ensure all documents adhere to the company’s document control policies and relevant quality standards (e.g., ISO 9001).
• Conduct periodic audits to verify document accuracy, version control, and compliance with internal and external requirements.
• Coordinate and distribute documents to internal and external stakeholders, ensuring the right people have access to the correct versions.
• Maintain confidentiality and control over sensitive documents by managing access permissions.
• Provide support to engineering and project management teams by supplying necessary documents promptly and accurately.
• Assist in preparing documentation for tenders, contracts, and project submittals.
• Maintain a log of all incoming and outgoing documents, ensuring a detailed trail for audit purposes.
• Generate periodic reports on document status, outstanding actions, and compliance issues.
• Train staff on document management procedures and tools to ensure consistency across teams.
• Recommend and implement improvements to document management practices to enhance efficiency.
• Develop and maintain a well-organized, centralized filing system to ensure all documents are easily retrievable.
• Use designated document control systems such as Aconex, ProjectWise, or SharePoint for efficient document management.

Required Education, Skills, and Qualifications

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Minimum of 2 years of experience as a Document Controller, preferably in a consulting engineering or construction firm.
• Familiarity with engineering documents, drawings, and technical specifications is a plus.
• Proficiency in document control systems (e.g., Aconex, ProjectWise, SharePoint) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic knowledge of AutoCAD or other engineering software is advantageous.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills to collaborate with diverse teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of discretion and confidentiality in handling sensitive information.
• Ensures accuracy and completeness of all document-related tasks.
• Anticipates and resolves document management challenges effectively.
• Continuously seeks opportunities to streamline document control processes.
• Works effectively with project teams, management, and external stakeholders.
• Willingness to work and be assigned to site projects.
• Willing to be deployed or assigned to site projects.

ESCA Engineering

ESCA is a wholly owned Filipino engineering consulting firm specializing in structural engineering, civil works design, and project and construction management services. the firm, based in Mandaluyong City, Philippines, was founded in 1982 by Dr. Ernesto S. De Castro, Ph.D.

In over Forty years of operation, we have cultivated and applied our expertise in commercial, industrial, institutional and residential projects of varying scale and complexity, both local and international.

ESCA draws its competence from the vast experience on details engineering design of commercial, industrial, institutional and residential projects of diverse magnitude.

The company takes pride in providing detailed engineering design and project management functions to a number of prominent business organizations in the country today. As a consultant, ESCA consistently and faithfully works to ensure that the projects' operational efficiency and the company bottom line are held paramount.

Join our dynamic team!

ESCA is a great place to build a career. If you are looking for an exciting place to work to cultivate and apply your expertise in Structural Design, Civil Engineering, Building Information Management (BIM), and Project and Construction Management services, then ESCA may be the place for you.

In 35 years of operation, our portfolio includes several of the country’s most recognizable landmarks, which were undertaken with our clientele consisting of various prominent businesses here and abroad.

Our engineers are proficient in cutting-edge design software, including applications developed in-house and third-party programs such as ETABS, STAAD, SAP2000, MATHCAD, Autodesk Building Design Suite, Autodesk Infrastructure Design Suite, Autodesk Civil 3D and full versions of Autodesk AutoCAD software.

Job Types: Full-time, Contract

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance

Ability to commute/relocate:

• Mandaluyong City: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Question(s):

• Can you start ASAP?

Experience:

• Electrical engineering: 2 years (Required)