Document Controller

Downer is an industry leader in water, providing water services to a quarter of New Zealanders. We support our customers across the full asset lifecycle from the conceptual development of a project through design, construction, commissioning and whole-of-life support and optimisation.

Te kōwhiringa | The Opportunity

We are seeking an exceptional Document Controller to provide strong support and be responsible for

ensuring the accuracy, accessibility, and integrity of all project or contract-related documents and records. This role will involve close collaboration with the Project and Operational teams, suppliers, clients and other stakeholders.

About you:

The Document Controller plays a crucial role in ensuring the smooth operation of the project by providing various support functions, including document control, database management, preparing claims, report writing, and some project administration. All tasks must be performed to a consistently high standard of service and following company policies and business systems

To succeed in this role, you need to be a proven achiever with excellent oral and written communication skills, keen attention to detail, and strong time management abilities.

It is essential to have experience with document system such as Aconex or Ineight and advanced knowledge of MS Word and Excel.

You should be willing to engage in various tasks, show initiative, and remain flexible in your work approach while effectively building relationships at all levels. In addition, your key responsibilities will be:

• Assist in the setup and use of the project's document control system.
• Maintain quality and accurate document control of, Quality Assurance, Health and Safety, Environmental, Compliance, Staff Training and Competency and Customer Service records;
• Ensure timely distribution and filing of contractual correspondence, e.g. NTC’s, NTE’s, Construction drawings and specifications.
• Prepare project reports in conjunction with Project Manager, including collection of inputs for weekly and monthly reporting (internal and external).
• Assist to run project audits (internal & external)

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone. We offer:

• Progression and development programmes to support personal and professional growth
• Fully subsidised membership to Marram Healthcare, helping with health costs for you and your whanau.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals, and entertainment options

Ko wai mātou | Our Organisation

Want to know more about what it is like to work at Downer? Then head to our People Site here

Me pēhea ki te tono | How to apply

If this sounds like an opportunity for you, then click apply now or explore our careers page here and enter reference number 716423 to apply.

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check before starting employment. If you need support with this requirement, please talk to our team.

The Downer Energy & Utilities Recruitment office will be closed from Friday, December 20, 2024, and will reopen on Wednesday, January 8, 2025. If you apply during this time please note we will review your details and update you on our return. Wishing you a safe and festive holiday season!