Executive Administrative Assistant

United Gaming is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO). This role is critical to ensuring the efficiency and effectiveness of the executive office and requires exceptional judgment, confidentiality, and the ability to anticipate needs before they arise.
The ideal candidate thrives in a fast-paced environment, can manage competing priorities with ease, and operates with a strong sense of ownership and professionalism.

Key Responsibilities
Executive Support

• Manage complex calendars, scheduling, and prioritization for the CFO and COO
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Screen and prioritize communications, including email and phone correspondence
• Prepare reports, presentations, and briefing materials for executive meetings and board interactions
• Handle highly confidential information with discretion and professionalism

Operational & Financial Coordination

• Assist with preparation and organization of financial reports, operational updates, and strategic documents
• Coordinate cross-departmental initiatives and ensure timely follow-through on action items
• Support budgeting, vendor coordination, and expense tracking as needed
• Help streamline processes and improve administrative workflows within the executive office

Project & Communication Management

• Track key projects and deadlines on behalf of the CFO and COO
• Draft and edit professional correspondence, memos, and communications
• Serve as a liaison between executives, leadership team members, and external partners
• Maintain organized digital and physical filing systems

Travel & Logistics

• Arrange detailed travel itineraries, accommodations, and transportation
• Prepare travel packets and ensure executives are fully briefed for meetings and events
• Process expense reports and reimbursements in a timely manner

Qualifications

• 5+ years of experience supporting C-level executives, preferably in finance, operations, or a fast-growth company
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office and/or Google Workspace
• Ability to manage sensitive information with absolute confidentiality
• Strong problem-solving skills and ability to anticipate executive needs
• Experience coordinating across multiple departments and stakeholders
• High level of professionalism, discretion, and emotional intelligence

Preferred Qualifications

• Experience supporting finance or operations executives
• Familiarity with financial documents, budgeting processes, and operational reporting
• Experience in the gaming, entertainment, or technology industries
• Project management experience or certification

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