Executive Administrative Assistant (Full-Time, Remote – Philippines)

About RizFin

RizFin helps business owners move from financial chaos to clarity through structured, accountant-led systems designed for real-world operations. We support service-based businesses, self-employed professionals, and growing teams across Ireland and beyond. Our work strengthens organisational foundations through governance, financial workflows, and streamlined operations — helping organisations grow with confidence and peace of mind.

Our core services include:

• Directorship and governance support
• Bookkeeping and records management
• Payroll and compliance coordination
• Revenue process support
• Financial reporting
• Business administration and workflow systems

We don’t just manage finances — we build the systems that help organisations thrive.

About the Role

We are seeking a full-time Executive Administrative Assistant to support the operational, administrative, and marketing foundations of RizFin. This role suits someone who enjoys creating order, takes initiative, and is motivated to grow within a business that values clarity, responsibility, and continuous improvement.

This is a three-month full-time contract with strong potential to transition into a long-term role. As the company evolves, responsibilities may expand, so we welcome candidates who are adaptable and open to ongoing development.

Key Responsibilities1. Systems, Workflows & SOP Development

• Build and organise business workflows
• Create structured SOPs and internal documentation
• Develop templates and systems that support daily operations

2. Marketing, Outreach & Business Development

• Assist with social media planning and content preparation
• Support email marketing and outreach activities
• Conduct cold calls and follow-ups with prospective clients
• Help manage the sales pipeline and contribute to conversion efforts

3. Website & SEO Support

• Assist with basic website updates and content edits
• Support simple SEO tasks to improve visibility
• Write short articles, blogs, or informational content as needed

4. Executive & Administrative Assistance

• Provide direct support to the founder
• Assist with organisation, coordination, and documentation
• Manage scheduling, follow-ups, and communication support

5. Role Evolution

As RizFin grows, additional responsibilities may be introduced. We value individuals who enjoy learning and can take on new challenges confidently.

Required Skills

• Strong organisational ability and comfort working with structured systems
• Clear written and verbal communication
• Ability to manage multiple tasks with consistent follow-through
• Confidence using admin tools (spreadsheets, file organisation, documentation)
• Familiarity with social media platforms and simple content tasks
• Comfort making outreach and cold calls
• Basic understanding of websites or willingness to learn
• Good research skills for outreach, workflows, and content
• Ability to write short documents, articles, or process notes
• Professionalism, confidentiality, and reliability

Qualities We Value

• Proactive mindset and strong initiative
• Eagerness to learn and grow
• Steady work ethic and consistent reliability
• Positive attitude and strong communication skills
• Integrity and professionalism, especially in handling financial-related work
• Ability to remain calm and organised under pressure

What You’ll Gain

• Hands-on experience building systems and operations for a growing international firm
• Direct guidance and mentorship from the founder
• Development of strategic thinking and workflow design skills
• Strengthened communication, coordination, and outreach abilities
• Exposure to digital operations including marketing, SEO, and content
• Confidence through meaningful responsibilities and impact
• A clear pathway toward long-term employment if it’s a strong match

Contract Details

• Role: Full-time, remote (Philippines)
• Contract: 3 months, with the possibility of long-term employment
• Growth: Responsibilities may expand as the business evolves
• Commitment: Preference for candidates without full-time employment to ensure full availability; please disclose other commitments early so we can assess long-term fit

Before You Apply

Before sending your CV, please include a short introduction that covers:

• Who you are
• What motivates you
• How you believe you can stand out in this role

Please email your introduction and CV to info@rizfin.ie.

This introduction matters more to us than the length of your experience.

Application & Screening Notes

• The role may close at any point while screening is ongoing
• Shortlisting may take one to two weeks
• Only shortlisted applicants will be contacted for an interview
• Due to high volume, not all emails may be read in full; if you do not receive an update, it likely means you were not shortlisted — but we truly appreciate your time and interest

Job Type: Full-time

Pay: From Php25,000.00 per month

Application Question(s):

• Describe a time when you created or improved a system, workflow, or process.

What problem were you solving, and what was the outcome?

• If you were asked to document a simple workflow (e.g., sending a client update), what steps would you take to ensure the SOP is clear and usable?
• Write a short, professional message you might send to a prospective client who hasn’t responded to your initial email.
• How comfortable are you with making cold calls?

What helps you stay confident when speaking to new people?

• Share an example of a social media post or short content piece you’ve created.

If you’re new to this, outline how you would approach creating one for RizFin.

• Have you used website builders or content management tools before?

If not, how would you approach learning simple website tasks?

• Imagine you’re given 5 tasks of equal importance and limited time.

How would you decide what to do first?

• What do you think is the most important quality when supporting a founder in a growing business? Why?
• Share an example of a time when you were asked to take on something new or outside your comfort zone. How did you handle it?
• Do you have a quiet, reliable workspace and stable internet connection suitable for full-time remote work?
• What excites you most about this role, and what do you hope to gain from it? If you were to join RizFin tomorrow, what would be the first aspect of our operations you’d want to understand and why?
• Do you have any existing work commitments (full-time or part-time) that may affect your availability for a full-time position with us?
• To help us assess fit, please provide your expected monthly salary for a full-time remote contract.

Experience:

• Executive Administrative Assistant: 1 year (Required)