Executive Assistant

Job Title: Part-Time Office Administrator / Executive Assistant

Job Location: Culver City

Job Type: Part-Time (30/hours a week with the potential for full-time in the future)

Job Summary

We are seeking a reliable and organized Office Administrator / Executive Assistant to support our team in managing day-to-day operations. In this part-time role, you will assist with administrative tasks, scheduling, communication, and general office support. Your contributions will be critical to ensuring smooth office functioning and helping executives focus on high-level priorities.

Key Responsibilities

• Calendar Management: Assist in scheduling and organizing appointments, meetings, and travel arrangements for executives.
• Communication: Answer phone calls, emails, and other communications. Handle inquiries and direct them to appropriate team members.
• Document Preparation: Prepare reports, presentations, and correspondence as needed.
• File Management: Maintain office filing systems, both physical and digital, ensuring easy access and organization.
• Office Support: Handle office supplies, mail distribution, and coordinate with external vendors as necessary.
• Meeting Support: Assist in preparing materials for meetings, and take notes or minutes during meetings when needed.
• Project Assistance: Help with administrative tasks on ongoing projects, such as research, documentation, and tracking progress.
• Client Interaction: Professionally interact with clients and visitors, providing a welcoming and helpful experience.

Qualifications

• Proven experience in office administration, executive assistance, or related roles.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), google suite, and other relevant office software/tools.
• Ability to work independently and handle multiple tasks with minimal supervision.
• Detail-oriented and able to maintain confidentiality.
• Ability to adapt to a fast-paced environment and changing priorities.

Preferred Skills

• Experience with project management tools or customer relationship management (CRM) systems.
• Basic understanding of accounting, billing, or bookkeeping (if applicable).
• Knowledge of office equipment and troubleshooting.

Schedule and Hours

• • Part-time position (approximately [30] hours per week). M-W: 9a-5p PT
  Thurs-Fri: 3 flexible hours
  • Pending needs

Compensation

Competitive hourly wage based on experience.

• $30-35/hour