Executive Assistant

Tēnā koe. Nau mai ki te Kuratini Tuwhera.

Mō te tūnga | About the role

We’re looking for an Executive Assistant to support our Council and Executive Team. This is a pivotal role where you’ll be responsible for ensuring meetings run smoothly, records are meticulously managed, and communication flows seamlessly. This role is part time working 0.5 FTE.

You will be responsible for

• Coordinate and document Council and committee meetings, including preparing agendas, distributing materials, and recording minutes.
• Manage corporate records and ensure compliance with legal and regulatory requirements.
• Advise on governance best practice, support Council member induction and development, and help shape our policies.
• Facilitate clear, professional communication between the Council, Chief Executive, Executive Team, and external stakeholders.

About you:

The ideal candidate will have;

• Knowledge of general administrative processes.
• Demonstrated effective customer focus skills.
• Good communication skills.
• Demonstrated and effective organisation skills with the ability to manage workflow pressures and repetitive tasks.
• Strong Computer skills: an understanding of database and spreadsheet functions, intermediate to advanced user of Microsoft Word, Excel, Outlook.
• Accuracy and attention to detail.
• Commitment to working in a team environment as a team member and developing effective working relationships.
• Ability to work both as a team member and independently.

About us:

The Open Polytechnic, Kuratini Tuwhera, is Aotearoa New Zealand's leading distance and online learning provider with an enviable reputation in the vocational sector. We specialise in taking the learning to our students, focusing on enabling the success of approximately 35,000 students each year. We're a place where you can make a difference.

We offer a wide range of learning disciplines from Initial Teacher Education, Real Estate, Social Work, Construction and Business. From our Academic Staff Members to our Student Journey Centre, we ensure our students are at the heart of everything we do, every step of the way

We specialise in taking the learning to our students, focusing on enabling the success of approximately 30,000 students each year. We're a place where you can make a difference.

We offer a wide range of learning disciplines from Real Estate to Social Work, Construction and Education. From our Academic Staff Members to our Student Journey Centre, we ensure our students are at the heart of everything we do, every step of the way.

Ngā hua o tō tomo mai ki a mātou | Why you should join our team

We offer our people free education (50% off for whanau), free car parking on campus, flexible working options (including some working from home), a modernised working environment, subsidised school holiday programmes for your children, free fitness classes, and an on-site café.

We are proud of our kaimahi and value every contribution from all of our people.

Tono mai | Apply now

If this role sounds like you, we would love to hear from you. Applications must be submitted online via our career's website. Contact Dominic Ellery dominic.ellery@openpolytechnic.ac.nz with any questions about the role. Applications close 11.00pm 28 November 2025

Shortlisting will begin as applications are received and we reserve the right to remove the listing at any time so if interested please don’t delay your application.

Noho ora mai. Tēnā koe.