We are seeking a seasoned, highly capable Executive Assistant to provide strategic administrative partnership to two senior executives while also overseeing key office operations. This role requires an individual who thrives in a fast-paced, high-expectation environment and can operate with exceptional judgment, resilience, and professionalism.

The ideal candidate is a confident problem-solver with strong executive presence, capable of navigating dynamic personalities, managing competing priorities, and ensuring the executives and office environment operate efficiently and effectively.

This position combines high-level executive support, operational coordination, and office management responsibilities, requiring both strategic thinking and meticulous attention to detail.

Key Responsibilities

Executive Support & Strategic Partnership

• Provide proactive, high-level administrative support to two senior executives.
• Manage complex and dynamic calendars, ensuring strategic prioritization of executive time.
• Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
• Prepare executive materials including presentations, briefing documents, reports, and meeting agendas.
• Serve as a trusted liaison between executives and internal/external stakeholders.
• Anticipate executive needs and resolve issues before they escalate.
• Support preparation for leadership meetings, board interactions, and key presentations.
• Manage confidential and sensitive information with the highest level of discretion.
• Track action items, deadlines, and follow-ups to ensure accountability and execution.

Office Management & Operational Coordination

• Serve as a central operational presence within the office.
• Oversee office operations to ensure a professional, organized, and productive environment.
• Manage office supplies, equipment, vendor relationships, and service providers.
• Support office events, leadership meetings, and team gatherings.
• Assist with reception coverage and visitor coordination, when needed.
• Maintain office systems, organization, and administrative processes.

Executive Meeting & Event Coordination

• Lead logistics and preparation for executive meetings and leadership engagements.
• Coordinate executive meetings, leadership offsites, and strategic planning sessions.
• Coordinate catering, technology, and meeting logistics.
• Ensure meetings run efficiently and support productive outcomes.

Stakeholder Communication & Relationship Management

• Act as a professional representative of the executives and organization.
• Communicate confidently with senior leaders, clients, partners, and team members.
• Maintain composure and professionalism in high-pressure situations.
• Navigate dynamic personalities with diplomacy, clarity, and confidence.
• Provide clear communication and follow-through on executive priorities.

Qualifications

Required Experience

• 4-5 years of Executive Assistant experience supporting senior leaders (VP level or above).
• Proven ability to manage multiple executives in a high-demand environment.
• Experience supporting leadership meetings, travel coordination, and executive communications.