Executive Assistant
Posted on Jan. 19, 2025 by HP
- East Palo Alto, United States of America
- $36.0 - $55.0
- nan
Job Summary
Responsibilities
Education & Experience Recommended
Preferred Certifications
NA
Knowledge & Skills
Cross-Org Skills
Impact & Scope
Complexity
Disclaimer
- This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.
Responsibilities
- Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
- Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
- Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
- Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
- Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
- Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
- Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
- Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
- Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
Education & Experience Recommended
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Preferred Certifications
NA
Knowledge & Skills
- Accounting
- Administrative Support
- Billing
- Booking (Sales)
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Finance
- Front Office
- Invoicing
- Marketing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Presentation Software
- Purchasing
- SAP Applications
- Travel Arrangements
Cross-Org Skills
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity
Impact & Scope
- Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.
Complexity
- Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
Disclaimer
- This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
The pay range for this position is $36 to $55 per hour (applies to US candidates only). Pay varies by work location, job-related knowledge, skills, and experience.
Benefits:
HP offers a comprehensive benefits package for this position, including:
Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including;
4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off (US benefits overview)
The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Advertised until:
Feb. 18, 2025
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