Executive Assistant (Mandaluyong)

Who we are?

ActionLabs is composed of IT experts committed to providing end-to-end IT services and solutions. We stand at the intersection of technology and partnership, helping enterprises navigate complex IT landscapes with confidence.

With more than a decade of experience, trusted technology partners, nationwide presence, and a team of competent industry professionals, we aim to deliver managed services anytime, anywhere, to help businesses excel in their respective fields with improved internal and external operations.

Tasks and Responsibilities:

• Organize and coordinate meetings, including scheduling, preparing materials, and taking minutes when required.
• Prepare and format documents, reports, presentations, and meeting minutes as needed.
• Assist the Operations team with day-to-day administrative tasks and office management activities.
• Manage document routing, records filing, and interdepartmental coordination.
• Maintain organized records, trackers, databases, and confidential files.
• Understand key stakeholder priorities and reflect them in effective calendar and diary management.
• Provide administrative support for internal and external event planning and execution.
• Monitor operational activities and assist in preparing reports and status updates.
• Process administrative billings, including utilities, reimbursements, association dues, and other payables.
• Perform ad hoc tasks and special projects as instructed by Management.

Qualifications

• At least 1–2 years of experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks effectively, and meet deadlines.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, detail-oriented, and highly professional.
• Strong interpersonal skills and ability to work collaboratively in a team environment.

Pay: Php18,000.00 - Php23,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• If currently employed, how long is your notice period?
• What's your expected monthly salary?

Experience:

• Executive Assistant: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person