Executive Assistant (Remote)

Brush Strokes Quality Painting

Executive Assistant (Operations Support)

Location: Remote. Company based in U.S

Keep the Back Office Tight - and Help Us Execute a Smooth Software Transition

Brush Strokes Quality Painting

is a commercial and industrial painting contractor serving Augusta and the broader CSRA (Georgia + portions of South Carolina). We run on strong systems, clear accountability, and a "do life together" team culture.

We're hiring an

to support leadership with the day-to-day admin that keeps operations moving, and to help with an important priority: an upcoming software crossover. If you've helped a business transition from one system to another (project management, CRM, estimating, accounting, etc.), you'll stand out. You'll be trained on JobTread.

Our Core Values

Servanthood

• We serve clients, teammates, and partners with humility and professionalism.

Integrity

• We do what's right, even when it costs us.

Chain Breaker

- We grow, improve, and build better patterns-personally and professionally.

Go Getter

• We take initiative, follow through, and get results.

To thrive here, you need to genuinely align with and live out these values.

What This Role Looks Like

This is not a "sit and wait for tasks" VA role. You'll be trusted with real ownership: keeping calendars organized, following up on action items, helping documents flow, keeping files clean, and making sure important details don't get dropped. You'll also play a key support role in helping us migrate and standardize workflows inside JobTread.

Key Responsibilities (Standard VA / Executive Assistant Support)

• Manage calendars, scheduling, confirmations, reminders, and meeting coordination

• Inbox support: sort priorities, draft replies, track threads, and close loops

• Maintain organized digital files for projects, vendors, contracts, and job documents

• Build and maintain simple trackers (AR follow-up, tasks, deadlines, paperwork status, etc.)

• Prepare documents: proposals, forms, letters, basic spreadsheets, and meeting notes

• Support admin workflows tied to jobs (sub paperwork, COIs, receipts, job photos, client docs)

• Handle routine coordination: vendor calls, confirmations, appointment setting, follow-ups

• Create structure: checklists, recurring task systems, and clear documentation

Software Crossover Support (JobTread Transition + Systems Cleanup)

• Support the planning and execution of the software changeover (timeline, task list, ownership)

• Help clean up data before migration (contacts, projects, templates, documents)

• Assist with importing/organizing information in JobTread and keeping it consistent

• Build simple SOPs, checklists, and "how-to" guides so the team can adopt the system

• Track issues, document solutions, and help maintain momentum during the transition

• Coordinate communication between leadership and the team so implementation stays on track

What We're Looking For

• 2+ years as a VA, Executive Assistant, Operations Assistant, or admin support professional

• Strong follow-through and attention to detail (you finish the middle, not just the start)

• Confident communicator (clear, calm, respectful, and proactive)

• Tech-comfortable and fast to learn new platforms

• Strong organization habits: clean files, reliable trackers, consistent naming and documentation

• Experience supporting construction, trades, or project-based businesses is a plus

• Experience facilitating software transitions is a major plus (CRM, PM tools, accounting, etc.)

• Familiarity with tools like Google Workspace and QuickBooks Online is a plus

• Familiarity with platforms like Procore/CoConstruct/Avetta/ISNetworld is a plus (trainable)

What Success Looks Like

• Leaders feel less "dragged down" by admin and follow-up

• Files and job documentation stay organized and easy to find

• Tasks and deadlines don't slip through the cracks

• The JobTread rollout feels controlled, documented, and actually sticks

Compensation

$7 to 10 p/h based on experience.

Brush Strokes Quality Painting

is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.