Executive Virtual Assistant

Do you love podcasts? Are you organized, creative, and enthusiastic? Come work with us at as an Executive Virtual Assistant!

We are a small but mighty podcast studio focused on lifting up voices from the margins.

We are looking for an Executive Assistant & Coordinator to support the Head of Studios and Podcast Operations, as well as the broader operations team.

The right candidate is highly organized, collaborative, has an excellent command of the English language, enjoys working in a fast-paced environment, and is looking to hone their project management skills. This is a great opportunity to learn how all the different parts of the podcast business work together. You’ll help us manage a robust audio and video operations at a time.

What you'll do:

• Assist the Head of Podcast Operations in delegating and managing complex projects via Slack and Basecamp
• Facilitate the booking of guests for podcasts via email and phone
• Provide links to published episodes and promo materials to past guests in a timely manner and with positive and enthusiastic feedback
• Respond to emails from hosts and clients quickly and with clear communication
• Assist in the management of shows including: guest booking, virtual recordings, weekly ads, downloads and campaign data, monthly payments to hosts, launch dates, and episode scheduling
• Write podcast intros, show notes, and occasional ad copy
• Communicate with designers, producers, and video editors in a clear and timely manner
• Keep and eye and ear on upcoming episodes and on the website for quality assurance
• Anticipate needs in advance of meetings and other obligations

Who you are:

• You have a friendly demeanor and excellent interpersonal skills
• You have experience supporting a high level executive in a creative field
• You enjoy writing and have excellent skills in spelling, grammar, and punctuation
• You’re interested in audio in general, and podcasting specifically
• You take a proactive approach to creative problem solving
• You are organized and detail-oriented in coordinating schedules, meetings, and tracking dates
• You thrive in a fast-paced environment
• You’re are able to direct your own work and manage a complex array of tasks with high level guidance but minimal day to day supervision
• You’re tech savvy, especially with G-Suite (Google Suite) software

The position we are offering is a full-time, onsite role located at the Business Center, 18 Philexcel, Clark Freeport Zone, Pampanga.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Free parking
• Health insurance
• On-site parking

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Night shift

Supplemental Pay:

• 13th month salary
• Overtime pay

Language:

• English (Required)