Facilities Coordinator Cum Receptionist

Key Responsibilities

We are looking for a proactive and service-oriented individual to manage reception

duties and support daily office facilities operations. You will play a key role in ensuring

the workplace is welcoming, well-maintained, and compliant with both the Company

and client standards.

Reception Duties:

* Full-time management of the front desk and reception area

* Greet guests, handle phone calls, manage meeting room bookings, and serve

refreshments

Meetings & Events Support:

* Set up meeting rooms for staff meetings/events

* Move light furniture or supervise vendors for setups

* Assist with basic audio/visual equipment setup

Facilities Management:

* Oversee daily facilities operations: cleaning, maintenance, repairs, and

coordination with building management

* Supervise the on-site cleaner and monitor work quality

* Support staff onboarding/offboarding and office desk moves

Administrative Tasks:

* Handle key management, pantry/office supplies ordering, inventory tracking, and

invoice processing

* Prepare purchase requisitions and manage related documentation

Health & Safety:

* Act as First Aider and Fire Warden

* Conduct regular office inspections and replenish safety supplies

* Ensure compliance with workplace safety guidelines and procedures

Vendor & Contractor Management:

* Manage vendor performance, schedule site work, source quotations, and issue

purchase orders

* Oversee contractor visits, including outside regular hours or on weekends

Incident Reporting:

* Follow the client and the Company procedures to report accidents or incidents

* Assist in investigations and the resolution of findings

Other Duties:

* Perform general administrative tasks as required

Requirements

* Minimum 3-5 years’ facilities services or customer service experience, preferably

in financial services or hotels.

* Service-oriented, able to anticipate customers’ requirements & deal effectively

with all levels of customers & stakeholders and ensure services are executed in a

timely and satisfactory manner.

* Excellent organising skills, able to make priorities and attention to details.

* Strong communication skills.

* Good computer skills – MS Word, Excel, PowerPoint.

Pay: $3,600.00 - $3,800.00 per month

Work Location: In person