Finance & Admin Officer

Accounting and bookkeeping (QuickBooks Online)

• Daily transaction recording, GL integrity, and monthly close on QBO
• End-to-end A/R: invoicing, collections, ageing, write-off recommendations
• End-to-end A/P: vendor processing, payment runs, ageing, three-way matching
• Monthly bank reconciliations across multiple accounts (BDO, BPI, EastWest, Metrobank)
• Inter-company and inter-entity reconciliations
• Monthly management pack: P&L, balance sheet, cash flow, ageing reports
• Support the external auditor through the annual audit and FS cycle

Construction and project billing

• Prepare downpayment, progress, retention, and final billing for Supply & Install projects
• Track project budgets, retention schedules (typically 10% to acceptance), and variation orders per contract
• Submit invoices through client vendor portals — Oracle Fusion (for EEI), smvendors.com, and bespoke portals
• Coordinate with Operations and project managers on billing milestones and disputes
• Maintain billing files, completion certificates, and supporting documentation

Distributor and dealer network

• Process dealer and distributor orders; manage dealer A/R, credit limits, and ageing
• Compute and pay out volume rebates, channel commissions, and tiered discounts per dealer category (general, architect, contractor, dealer)
• Maintain dealer master data — credit terms, pricing tier, BIR forms (2303, 2307), contact details — across QBO and vTiger CRM
• Support new dealer onboarding: KYC documentation, credit assessment, BIR registration verification
• Reconcile dealer statements monthly and resolve billing disputes promptly
• Track showroom and e-commerce channel sales (including marketplace settlements) and reconcile to QBO

Importation

• Coordinate Letters of Credit (LC), Telegraphic Transfers (TT), and FX payments to overseas suppliers (USD, EUR, CNY)
• Manage Bureau of Customs (BOC) duties, VAT, and excise — coordinate with accredited customs broker for release and clearance
• Verify and reconcile import documentation: Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Import Permit
• Compute landed cost (FOB / CIF / DDP) and post into QBO inventory cost
• Liaise with forwarders, brokers, and shipping lines on shipment status, demurrage, and storage
• File and renew import-related permits and product registrations (FDA, BPS, BOI/PEZA where applicable)

Tax compliance (BIR)

• Prepare and e-file 2550M/Q (VAT), 1601-EQ (EWT), 1601-C (compensation withholding), 1701/1702 (ITR)
• Annual filings: 1604-C, 1604-E, SAWT, SLSP, QAP, alphalist
• Issue 2307 to vendors and 2316 to employees on time
• Manage eBIRForms and EFPS submissions, BIR COR updates, loose-leaf/CAS renewals
• Respond to BIR Letters of Notice, assessments, and routine audits

Payroll and statutory benefits

• Process semi-monthly payroll for employees and retainer consultants
• Compute and remit SSS, PhilHealth, Pag-IBIG (HDMF), and BIR withholding
• Process government benefit forms — SSS sickness/maternity/loans, Pag-IBIG MP2, HDMF loans
• Maintain 201 files and payroll register; issue Form 2316 and certifications

Office administration and statutory renewals

• Renew on time: Mayor's Permit (Taguig LGU), barangay clearance, BIR COR, SEC GIS, DTI registration, fire safety inspection certificate, sanitary permit, warehouse occupancy permit
• Manage the January business permit renewal cycle, DOLE Rule 1020, and LGU compliance
• Order ATP/PTU for official receipts and invoices; handle notarial requirements
• Manage petty cash, office supplies, and facilities coordination
• Liaise with bank relationship managers for account maintenance and OTC services

Pay: Php35,000.00 - Php50,000.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person