Finance Administrator

Financial Administrator – Early Years Sector

Role Summary

This role involves maintaining and updating Early Years Hive portal, ensuring the integrity and completeness of documentation, and supporting Centre Manager to meet compliance requirements and funding deadlines. This is a key role in ensuring our service remains compliant and fully funded in line with sectoral and regulatory expectations.

Duties/Responsibilities

• Calculate childcare fees accurately and send monthly invoices to parents using ChildPaths
• Set up monthly childcare fees Direct Debit using ChildPaths
• Maintain accurate calendars and trackers for all Early Years, School-Age, and related funding schemes
• Ensure parent agreements and fee letters for all schemes are correct and updated as required.
• Maintain and update service profiles & applications across all funding streams.
• Monitor the Early Years Hive and other systems for notifications; communicate and escalate updates as necessary
• Attend training sessions on funding schemes and proactively cascade updates to managers.
• Ensure all administrative work is completed accurately, on time, and to the required high standard.
• Any other duties company management may from time to time deem necessary and reasonably require.
• Qualifications & Experience - Essential

• Minimum 3 years' experience in an administrative role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and email systems.
• Fluent in English, both spoken and written.

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• Skills & Competencies
• Exceptional attention to detail with a high standard of accuracy.
• Ability to manage tasks effectively under pressure and to strict deadlines.
• Strong organisational and time-management skills.
• Clear and confident communication skills, both written and verbal.
• Problem-solving ability with a practical, solution-focused mindset.
• Ability to work both independently and collaboratively
• Qualifications & Experience - Desirable

• Experience with Early Years and School-Age funding programmes.
• Knowledge of the Early Years Hive portal.
• Previous experience in a compliance-related administrative role.
• Knowledge of Child Paths or similar Early Years app

• Skills & Competencies
• Ability to interpret and communicate funding scheme guidance to parents and managers.
• Familiarity with application and reporting processes for funding or grant programmes.

Job Type: Part-time

Pay: €10,400.00-€26,000.00 per year

Expected hours: 10 – 15 per week

Benefits:

• Flexitime
• Sick pay
• Work from home

Work Location: Hybrid remote in Cork, CO. Cork