Finance And Accounting Assistant

Job Summary:

The Finance and Accounting Assistant is responsible for supporting all financial and accounting activities of the organization. This includes ensuring the timely processing of company payables, disbursements, and other operating expenses while maintaining accurate records and compliance with financial regulations.

Major Duties and Responsibilities:

Financial Transactions and Processing

• Process reimbursements, petty cash replenishment, and charge fund replenishment.
• Process payments for rentals, utilities, BIR transactions, and other financial obligations.
• Ensure timely processing of company payables and disbursements.

Accounting Support and Record-Keeping

• Update and encode accounts payables, receivables, check vouchers, applications of payment, purchase orders, and all financial transactions.
• Maintain organized financial records, documents, and archive systems for efficient retrieval of information.
• Assist in ensuring compliance with internal financial policies and regulatory requirements.

Financial Monitoring and Reporting

• Prepare aging reports for collectibles and daily business reports.
• Check and monitor monthly outlet sales and expenses, sales books, liabilities, checks, proof of payment, and daily sales deposits versus daily sales reports.
• Monitor the status of processing Requests for Payment (RFP) from Business Support Center to Head Office.
• Track delivered products to business partners versus payments received.

Banking and Payment Handling

• Monitor the release of checks to all business partners and clients.
• Deposit check payments from business partners.
• Issue Official Receipts and ensure proper documentation of financial transactions.

Client and Internal Support

• Address inquiries, suggestions, and complaints related to financial services.
• Ensure smooth coordination with internal teams and external stakeholders regarding financial transactions.
• Perform other related tasks as may be assigned from time to time.

Job Specifications:

• Education: Bachelor’s degree in Accounting, Finance, or any related field.
• Experience: Preferably with at least 1-2 years of experience as a Finance and Accounting Assistant or in an equivalent role.
• Technical Skills:
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and accounting software.
• Knowledge of financial reporting, bookkeeping, and general accounting principles.
• Soft Skills:
• Strong decision-making, problem-solving, and analytical skills.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Self-motivated, hardworking, and proactive.
• Other Requirements:
• Upholds positive personal values and a strong work ethic.
• Strict in implementing rules, regulations, and company policies.

Job Type: Full-time

Benefits:

• Company events
• Opportunities for promotion
• Paid training

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Preferred)

Work Location: In person