Finance Assistant, Hq

w2025_tbc

Position Title: Finance Assistant, Resources Management Unit

Duty Station: HQ, Dublin, Ireland

Classification: General Service G-5

Type of Appointment: Special Short-Term Graded, with possibility of extension

Estimated Start Date: May, 2025

Closing Date: 06.05.2025

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at: IOM workplace culture | International Organization for Migration.

Open to Internal and External Candidates.

Only shortlisted candidates will be contacted for an interview, soon after the closing of the Vacancy.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Dublin, supervision of the Resources Management Officer (RMO) and direct suppervision from the Senior Finance Assistant (Finance Coordinator); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Dublin.

Responsibilities and Accountabilities:

1. Assist in managing financial resources by monitoring and controlling

assets, reserves, funds, supplies, etc. in accordance with IOM rules and

regulations;

2. Assist in preparing annual budget submission and revisions including

estimating staff cost as well as rental and utilities, office equipment and

supplies, printing, and other contracts, services or running expenses, to

include in the budget;

3. Extract and input data from various sources in financial or accounting

systems;

4. Assist providing guidance in accounting, budget and financial related

issues;

5. Assist in the preparation of the payroll by executing validity checks on

monthly payroll results;

6. Reviews all types of payments starting from purchases to payment

requests verifying that they are duly authorized and all the supporting

documents are attached therewith;

7. Create new Vendor Accounts in wave;

8. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

9. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

10. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

11. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

12. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;

13. Responsible for the Petty Cash of the office; and,

14. Perform other related duties as required.

Required Qualifications and Experience:

Education

• High School diploma with five years of relevant experience; or, ·
• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• High level of computer literacy, good knowledge of MS Office, in particular in Excel;
• Excellent oral and written communication skills;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of ERP highly desirable.
• Strong Communication and Organizations skills.

Languages

Fluency in English is required.
Any other IOM official language is an advantage.

Required Competencies :
The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government.

This post is subject to local recruitment. Only persons holding a valid residence and work permit in Ireland will be eligible for consideration.

Only shortlisted candidates will be contacted for an interview.

Posting period: From 22.04.2025 to 06.05.2025.

Job Type: Full-time

Pay: €2,985.00 per month

Additional pay:

• Overtime pay

Benefits:

• Additional leave
• Free or subsidised travel
• Private dental insurance
• Private medical insurance
• Sick pay

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Application deadline: 06/05/2025
Reference ID: w2025_12200