Financial Analyst Ii

We are seeking a detail-oriented Research Administrator to join our dynamic Finance Team in the Department of Psychiatry and Behavioral Sciences. In this position, you will take the lead in the Other Support (OS) process, collaborating closely with researchers, faculty, and Post-Award team to ensure the timely, accurate, and compliant management of grant applications and progress reports. You will manage the gathering, review, and submission of OS documents, ensuring they meet the specific requirements of external funding agencies, particularly the National Institutes of Health (NIH), as well as institutional guidelines.

This role demands a highly organized individual who is proactive, solution-oriented, and comfortable working in a fast-paced environment. You will be responsible for maintaining tracking systems, coordinating submission timelines, and ensuring seamless processes that directly contribute to the success of grant applications and the overall administration of research funding.

Also in this position, you will have the unique opportunity to represent DPBS as the primary financial subject-matter specialist for the JPA (Joint Personnel Agreements) program. As our JPA coordinator and liaison, you will be an integral part of UCSF’s collaborative and high-profile program with the Veteran’s Administration (VA), and work closely with various teams inside and outside of UCSF, including the VA Faculty, NCIRE organization, and other UCSF offices. Your main responsibilities will be to create and obtain signatures for contractual documents, advise faculty and their teams, and oversee the overall processing of the JPA projects.

Other Financial support projects will be part of this role, with the assignment interface the Director of Finance & Administration. A nice opportunity to work directly with Finance Leadership and learn more about the full workings of such a large and uniquely dynamic Department.

They will rely on strong communication skills to be able to interact with all client groups: staff, PIs, Department Leadership. The candidate will successfully research, interpret, and apply all applicable Departmental and University policies and regulation with minimal supervision and oversight to the daily work processing model. The position will be able to process financial transactions or tasks accurately, efficiently, and be able to apply solid time and task management skills to meet internal and external timelines and expectations. This position requires a high level of ethics and professional standards to handle sensitive matters with tact and sound judgment.

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

This is a hybrid-remote position, which includes a combination of on-site (Wednesday & Thursday) and remote work (Monday, Tuesday & Friday).

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Bachelor's degree in related area and minimum one year of experience or equivalent experience / training.
• Ability to manage a high volume of transactions.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Writing skills to draft persuasive text for variety of audiences.
• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Ability to communicate effectively with a diverse group of team representatives.
• Must work under deadline driven projects.
• Ability to organize effectively.

• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Knowledge of grant funding processes, procedures and techniques.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
• Working knowledge of finance policies, practices, and systems.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.