Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and inviting environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Answer multi-line phone systems efficiently, directing calls accurately and professionally.
• Manage appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Handle data entry, filing, and maintain organized records with precision, including proofreading documents for accuracy.
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software.
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette and professionalism.
• Assist with clerical duties including typing correspondence, proofreading documents, and maintaining office cleanliness and organization.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Prior clerical experience with data entry, filing, and document proofreading.
• Strong customer service skills with the ability to handle multiple phone lines using multi-line phone systems effectively.
• Bilingual abilities are highly desirable to serve a diverse clientele better.
• Knowledge of front desk procedures, office management practices, and administrative support tasks.
• Experience in medical or dental receptionist roles is a plus but not required; personal assistant experience is also beneficial.
• Ability to manage time efficiently in a fast-paced environment while maintaining professionalism and courtesy at all times. Join us as a Front Desk Receptionist where your enthusiasm for helping others meets your knack for organization! This role is perfect for someone eager to grow their administrative expertise in a supportive environment that values energy, professionalism, and excellent communication skills.

Pay: $23.63 - $28.46 per hour

Benefits:

• 401(k)
• Employee assistance program
• Paid time off
• Professional development assistance
• Referral program

Work Location: On the road