General Finance Coordinator I

POSITION SUMMARY:

The Admin Coordinator (Finance) for Battery Replacement assists the Battery Scheduling team with administrative tasks, including managing Drop Ship Order receipts, Cost/Budget entry, Standalone Pricing (SSP) in Performance Obligation, invoice mismatches, and WIP research. This role helps the Battery Scheduling and Order Management teams prioritize project scheduling, revenue generation, and accurate order processing.

JOB RESPONSIBILITIES:

• Acquires job skills and learns company policies and procedures to standard tasks
• Drop Ship PO Receipt
• Cost/Budget Entry for All Battery Projects
• Standalone Pricing (SSP) entry in Performance Obligation for All Battery Projects
• Review and research mismatched vendor invoices from A/P
• WIP report review and research
• Works on basic and routine assignments.
• Selects correct processes from prescribed rule and guidelines
• Adheres to shift schedules and attendance expectations to ensure consistent support to customers and a balanced workload for peers
• Coordinates with other teams/support to complete the request of customers.
• Completes workload on time. Monitors if transactions are processed in a timely manner.
• Work is closely managed and follows detailed instructions
• Seeks regular guidance and advice from supervisor
• Identifies problems areas and sources, offers possible solutions and escalates to line leaders/seniors when necessary.
• Completes personal individual development plan and implements agreed training/development activities.
• Assists the team lead in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating, enhancing and consolidating information into forms that can be used for decision making of the top management.
• Support projects related to quality improvement (such as Think Customer, QMS, etc.)
• Actively participates in team activities and initiatives.
• Fulfill other reasonable duties and projects as required.
• Serves as back-up for next level similar or related function for business continuity.
• Manages/handles at least 1 company/platform/business unit project/initiative.
Coordinates and networks with other members of the team to complete assigned projects and programs.

JOB QUALIFICATIONS:

• Bachelor’s degree in any course or equivalent experience
• Strong knowledge of the support (quotation and order entry fulfilment)
• 0-1 years of experience focused on coordination of projects
• Knowledgeable of MS Outlook and MS Office applications
• Knowledge in various software applications such as: SharePoint, Oracle, Smartsheet
• Excellent oral and written communication skills
• Excellent organization and prioritization skills are necessary.
• Demonstrated ability to meet deadlines.
• Detail-oriented
• A team player, with a positive attitude
• Excellent time management and problem-solving skills.
• Fluency in written and spoken American English is required.
Knowledge of US geography and transportation systems

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development