Hr Assistant

The HR Assistant supports the Human Resources Department in delivering efficient and effective HR services. This role involves handling administrative tasks, assisting in recruitment and onboarding, maintaining employee records, and supporting employee relations activities in compliance with university policies and procedures.

Responsibilities and Duties:

1. Assist in the recruitment process, including job postings, screening applicants, and scheduling interviews

2. Coordinate onboarding activities for new hires, including documentation and orientation

3. Maintain and update employee records and HR databases with accuracy and confidentiality

4. Prepare HR-related documents such as contracts, certifications, and memos

5. Support payroll processing by consolidating attendance, leave records, and other required data

6. Respond to employee inquiries regarding HR policies, benefits, and procedures

7. Assist in organizing training programs, workshops, and employee engagement activities

8. Monitor employee attendance, leaves, and performance documentation

9. Ensure compliance with labor laws and university policies

10. Provide general administrative support to the HR Department

Requirement / Qualifications:

1. Bachelor’s degree in Human Resources Management, Psychology, Business Administration, or any related field from a recognized institution

2. Preferably with at least one (1) to three (3) years of relevant experience in Human Resources, administrative support, or office management; however, fresh graduates with strong academic background and internship experience in HR are encouraged to apply

3. Basic knowledge and understanding of Philippine labor laws, including but not limited to employment standards, employee benefits, and statutory compliance (SSS, PhilHealth, Pag-IBIG, and DOLE regulations)

4. Familiarity with core HR functions such as recruitment and selection, onboarding, employee records management, timekeeping, payroll support, training coordination, and employee relations

5. Experience in handling end-to-end recruitment processes (job posting, sourcing, screening, interview coordination, and job offer preparation) is an advantage

6. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook); experience with HRIS or payroll systems is a plus

7. Strong data management skills with the ability to maintain accurate records, prepare reports, and handle confidential employee information with discretion

8. Excellent written and verbal communication skills, with the ability to interact professionally with employees, applicants, and management

9. Strong organizational and time management skills, with the ability to handle multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment

10. High level of integrity, professionalism, and commitment to maintaining confidentiality of sensitive information

11. Strong interpersonal skills with a customer-service orientation, ensuring a positive employee experience

12. Ability to work independently with minimal supervision, as well as collaboratively within a team environment

13. Detail-oriented with strong problem-solving and critical-thinking abilities

Work Location: In person