Hr & Office Coordinator

We are now recruiting a HR & Office Coordinator to our HQ in Alvik, Stockholm, Sweden.

At Haglöfs we consider nature the greatest playground ever made. A place where we go to challenge ourselves and look beyond the ordinary. A place for adventures, worthy of appreciation. From experience, there’s nothing more rewarding than venturing into the unknown, proving to ourselves that we are capable of far more than we think. Driven to make a difference since 1914, we inspire people to get out there, to explore and respect nature, making sure it remains the greatest playground ever made.

At the heart of our mission is a commitment to creating a workplace that's not just good but great! As our HR & Office Coordinator, you're not just part of the team; you're a key player in our journey to make our workplace even more awesome and irresistible. We hope that you share our passion for people and the outdoors and want to come and join us on this journey.

About this role:
We are seeking a dedicated and organized individual to take on a split role as HR & Office Coordinator. This is a key position within our team, requiring a person with strong communication skills, independence, and a proactive attitude. The primary focus of this role will be on supporting HR processes by 60 %, while also ensuring the smooth operation and pleasant atmosphere of the office for all employees by 40 %.

The position is a permanent full-time position starting with 6 month's probation period. You will report directly to the HR Manager and be part of a HR team including HR Business Partner and Payroll Specialist.

Key Responsibilities:
HR Coordinator:
Recruitment and Onboarding:
Support the recruitment process by creating job postings, managing applications, coordinating interviews, and conducting reference checks.
Take responsibility for onboarding new employees, including administering employment contracts, and reviewing company policies.

Employee Administration:
Maintain and update employee documentation (employment contracts, changes in employment status, etc.).
Manage and track employee absences (sick leave, parental leave, etc.), ensuring compliance with company policies
Act as a superuser together with payroll for our HR-system Simployer by being responsible for maintaining and developing the system according to the organizational needs.

Employee Development and Training:
Support the HR-team with training and development programs for employees.
Assist in conducting performance reviews, employee feedback sessions, and professional development conversations together with employees and leaders.

HR Administration:
Ensure that HR-related documents and data are accurately maintained in the HR system.
Support managers and employees with HR-related queries and ensure compliance with company policies and labor regulations.

Employee Engagement & Wellbeing:
Promote a positive work culture by creating, implementing and secure employee engagement initiatives.
Help organize company events and initiatives to maintain employee satisfaction.

Office Coordinator:
Office Operations:
Oversee the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment.
Greet visitors to the office, manage incoming and outgoing mail and packages, answer and direct phone calls to staff.
Manage external relationships with suppliers, service providers, and office vendors.
Coordinate meetings, conferences, and events, both internally and externally.

Logistics and Facility Management:
Support the planning and execution of office relocations or renovations, as needed.
Handle administrative tasks related to the office space, ensuring it is well-organized and equipped.
Planning, coordination and preparation of workspaces and office layout (SE + coordination of other countries) – Ensuring the work environment standards are kept across all our offices and together with HR team organize regular trainings to ensure legal compliance
Skills & Requirements

Experience

Previous experience in HR administration and office management is highly desirable, preferably within a mid-sized and fast-moving organization.

Qualifications:
Bachelor's degree in business administration, Human Resources, or related field.
At least 1-3 years of experience in similar roles.
Experience in HR administration, recruitment and onboarding.
Knowledge of labor laws and HR processes.
Strong organizational and administrative skills.
Ability to handle multiple tasks simultaneously while staying focused on details.
Excellent communication skills in English and Swedish are required, both verbal and written
Very good knowledge of Excel and PPT
Experience with HR systems (preferably Simployer) and office management systems.

Personal Qualities:
Self-starter and proactive: You take ownership of your tasks and are driven to find solutions to challenges as they arise.
Service-oriented and communicative: You have an ability to collaborate effectively and build good relationships both internally and externally.
Organized and solution oriented You are accustomed to handling administrative tasks with accuracy and find solutions.
Adaptable: You thrive in a dynamic work environment where every day presents new challenges.

Does this sound like you and are you interested to know more? Just reach out and we will connect!

Do you want more insight to the Haglöfs brand before applying, pls visit www.haglofs.com

We review applications continuously and application deadline is 23rd of February.

We are looking forward to talking to you!

Great Place to Work

Haglöfs is all about improving the quality of life. Both for consumers, through the outstanding outdoor products we produce, and for our employees.

In other terms, Haglöfs is more than a job. It’s an opportunity to combine a life filled with inspiring colleagues and exciting tasks with your outdoor interests. If this sounds like life-quality to you, check out our job openings and do not hesitate to apply.

GENUINE
Be true to yourself, and others

CURIOUS
Keep an open mind and look forward

COURAGEOUS
Show dedication and strive to go beyond, inspire others to follow

Sebastian Dorwarth | Contact Person