Hr/Admin Officer / Hr Generalist [Jd]

Work Arrangement: Fully Onsite; Office Location: Salcedo Village, Makati

Work Schedule: Monday to Friday (Dayshift)

Key Responsibilities

Administrative Function:

• Company Guidelines and Documentation - Managing organizational records, documents and filing system, ensuring date security and overseeing document retention and policies.
• Company Policy and Procedure Implementation- drafting, updating and communicating policies related to office conduct, health and safety and general workplace standards.

Recruitment and Onboarding Function:

• Job Posting: Creates Job Descriptions (JD) and posts them on various platforms.
• Sourcing: Source candidate’s different mediums, coordinating with Recruitment Companies from time to time and source to other recruitment channels.
• Onboarding: Conducts onboarding to integrate new employee into the Company. Prepare onboarding materials.
• 201 File Management: Record keeping of Employees Personal and Confidential Files in employees’ personal records.

Payroll and Timekeeping Function:

• Encoding of Timekeeping forms: Encoding of overtime, leave application and other timekeeping forms.
• Preparation of Payroll Instruction: Encode and Prepare Payroll Instruction every cut off to be submitted to Payroll Processor.
• Attendance Monitoring: Tracking of Attendance including absences, tardiness and leave balances.
• Leave Management: Ensures leave balances are updated and accurately reflected in timekeeping records.

Employee Benefits Function:

• Compensation Strategy and Structure: Develops compensation strategy, includes determining competitive pay structures, pay grades and salary ranges for various job roles.
• Engagement Initiatives: Implements programs that promote wellness and supporting employees well being.
• Company Events: Implements, plans and executes Company programs like Christmas Party, outing, etc.

Performance Management Function

• Performance Improvement Plan (PIP): Assist in developing and monitoring PIP of employees for improvement.
• Promotion: Facilitates promotion and non-monetary incentives.

Secretarial work for the President and Japanese Expats

• Communication Handling- primary point of contact for external and internal communications related with the President whereabouts.
• Travel and Accommodation arrangements- Coordinate travel for executives and Japanese staffs (expats) including booking flights, hotels and transportation.
• Expense reimbursements- Handles expense reporting.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration or related field.
• At least 3 years of experience as an HR Generalist or HR Officer role.
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Proficient in using HR-related software and tools, and Payroll Systems.
• A collaborative and solutions-oriented mindset, with the ability to work well in a team environment.
• Familiarity with HR policies, regulations, and best practices in the Philippines.

Job Types: Full-time, Permanent

Pay: Php35,000.00 - Php55,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary

Work Location: In person