Human Resources Intern

Job Description

POSITION TITLE: Human Resources Intern REPORTS TO: Senior Human Resources Officer LOCATION: Country Office, Abuja BASIC FUNCTION: Under the supervision of the Snr HRO, provide operational support to implement an effective functional Human Resources (HR) processes in team functional areas, including recruitment, administration, and employee relations. ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES:

• File all documents appropriately into personnel files and subject files daily
• Assist in the scheduling of interviews – set up interview calendar and share with interview panelists.
• Print, package, and file new hire documentations.
• Manage all subject matter and personnel physical files and ensure systematic filing of documents.
• Support in drafting potential hire reference letters to referees and collate reports for candidate’s personnel files.
• Print I D card for staff and process review through the SHRO before distribution or dispatch.
• Assist in preparing staff introductory letters.
• Follow up with processing of travel, accommodation, per diem, HMO invoices and transportation advances for new hires with finance focal person.
• Assist in filing and tracking of purchase and staffing requisitions.
• Perform other duties as they are identified and assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Ability to work independently and handle multiple tasks Computer literate and proficient in word processing, spreadsheets, graphics design and power point. Excellent written, oral and interpersonal communication skills with ability to work as a team member. Ability to travel in Nigeria minimum of 25%.

MININMUM RECRUITMENT STANDARDS

• Bachelor’s degree in Human Resources Management, Business/Public Administration or related field with at least 1-2 years experience in the areas outlined. Must be Computer literate and able to use Microsoft Word, Excel and PowerPoint. Must have a good interpersonal relationship and able to use internet and emails.
• Experience with large complex organization is required, familiarity with international NGOs preferred.

Safeguarding: FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.