Human Resources Specialist

General Description

This class performs complex and technical administrative duties for the human resource department including correspondence, talent acquisition assistance, researching and responding to inquiries, onboarding, offboarding, benefits administration and records administration; and may act in lead or senior worker capacity.

Employees of the Escambia County Sheriff's Office are expected to be loyal, work in a safe manner, use common sense, and complete their work efficiently and correctly.

Examples of Duties

May serve as a lead to lower level staff, which includes: prioritizing and assigning work; training staff on work methods and procedures; and/or, performing other related activities.

Organizes, coordinates, and administers a variety of specialized projects involving complex technical administrative support requiring specialized knowledge in human resources.

Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records. May notarize documents utilizing established guidelines and procedures.

Responds to telephone, e-mail, written, and in-person inquiries from the public, departments within the Agency, and/or employees; provides answers and information requiring knowledge of departmental policies and procedures.

Maintains a variety of records, files, and information for assigned area of responsibility, ensuring compliance with applicable rules and guidelines; audits files for completeness and accuracy. Categorizes and maintains technical manuals.

Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues.

Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items.

Serves as a liaison with employees and external organizations; represents the department at a variety of meetings, public events, training sessions, on committees, and/or other related events.

Able to present and speak on related issues to employees on ECSO policies, procedures or information.

Performs other duties of a similar nature or level.

Typical Qualifications

Associate's Degree in Business Administration, Human Resources, or related field AND one year of experience relative to Human Resources; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):
Valid driver's license

Knowledge (position requirements at entry):
Project management principles;
Research and reporting methods;
Public relations principles;
Specialized terminology, procedures, policies, and practices in assigned area of responsibility;
Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
Basic mathematical principles;
Routine bookkeeping principles and practices;
Modern office procedures, methods, and equipment;
Basic filing and recordkeeping principles;
English language, grammar, and punctuation.

Skills (position requirements at entry):
Prioritizing work tasks;
Reviewing work methods and/or procedures and making recommendations for improvement;
Using a computer and related software applications;
Monitoring activities in assigned area of responsibility;
Collecting, organizing, and presenting complex technical data;
Designing and preparing reports and forms;
Providing customer service;
Proofreading and editing documents;
Utilizing modern office equipment;
Performing mathematical calculations;
Handling multiple tasks simultaneously;
Typing complex correspondence, memos, vouchers, and/or other related information;
Maintaining complex, sensitive, and confidential documents, records, and files;
Defining problems, collecting data, establishing facts, and drawing valid conclusions;
Working independently;
Conducting specialized research;
Assembling and organizing data and information;
Performing mathematical calculations;
Keyboarding;
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Supplemental Information

Physical Requirements:
Positions in this class typically require: reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.